RFP Specialist

ABOUT THIS POSITION

The RFP Specialist will be responsible for supporting the completion of Requests for Proposals (RFPs) with the guidance of the Proposal Administrator. In this role, the RFP Specialist is expected to create accurate, compelling, and client-focused responses to RFPs. They will partner closely with commercial executives and subject matter experts to tailor the message to the target audience to ensure the message is concise. In addition, the team member will be accountable for developing and maintaining the proposal content library, including a historical archive of past proposal responses.

WHAT YOU'LL DO

· Assist in the build and implementation of a proposal management solution

· Production and internal distribution of draft and final versions of RFPs

· Research, coordinate, and produce responses to RFPs (Request for Proposals), RFIs (Request for Information), and RFQs (Request for Quotes

· Adhere to corporate branding and integrate corporate guidelines into RFP materials

· Interact with internal information providers

· Timely execution of proposals and follow-up

· Produce final hardcopy binders, as required, through a third-party production company

· Maintain MS Word proposal response templates

· Create competitive responses to RFP/RFI documents and maintain a response database

· Monitor activities around content record creation and maintenance

WHAT YOU'LL NEED

· Bachelor's degree (Communications, English, Finance, Business Administration) required

· Experience using and maintaining RFP software required

· 2+ yrs. proposal and marketing writing experience

· Advanced software skills in MS Word templates, MS Excel, and Adobe Acrobat Professional

· Creative problem solving

· Strong editing skills, ability to comprehend and organize complex information according to requirements, ability to retrieve records and understand database structure

· Experience in the healthcare industry/information technology

· Knowledge of revenue cycle management

Bonus Points

· High-level of enthusiasm and organizational skills

· Self-motivated, ability to work with little or no oversight while possessing a solution seeking attitude

· Accepts responsibility for actions and understands the concept of ownership

· Excellent oral and written communication skills with great attention to detail

WAYSTAR PERKS

• Competitive total rewards (base salary + bonus, if applicable)
• Customizable benefits package (3 medical plans with Health Saving Account company match)
• Generous paid time off starting at 3 weeks + 13 paid holidays including 2 personal floating holidays
• Paid parental leave (including maternity + paternity leave)
• Education assistance opportunities and free LinkedIn Learning access
• Free mental health and family planning programs, including adoption assistance and fertility support
• 401(K) program with company match
• Pet insurance
• Employee resource groups

Waystar is proud to be an equal opportunity workplace. We celebrate, value, and support diversity and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.