Assistant Director

Title\: Assistant Director, Operations
Department\: Varies
Reports To\: Administrative Superior
The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
 

Job Summary
Oversees the day-to-day operations of the assigned office with focus on productivity, accountability and development measures. Monitors and coordinates all operational phases for the assigned area. Creates and maintains systems and methods to monitor/track charges and expenditures of educational programs and services as well as analyzing financial trends.

Essential Functions

• Oversees the activities of staff; participates in the coordination and planning of departmental activities; aids in developing and implementing a timetable to achieve short and long-term goals.
• Maintains fiscal awareness and sound business practices through budget and resource management, forecasting, planning and making appropriate recommendations for modifications and improvement.
• Oversees operations to assure accountability, regulatory compliance, objective decision-making and revenue maximization through fiscal and data analysis.
• Assists project managers in the development and submission of resolutions and evaluations.
• Assists with the establishment and support of policies and procedures to facilitate and evaluate service agreements and limited contracts between vendors and the assigned office.
• Administers and facilitates the development of effective communication to all stakeholders.
• Provides technical support to grant managers in the assigned office.
• Functions as a liaison to all stakeholders.

Title\: Assistant Director, Operations
Department\: Varies
Reports To\: Administrative Superior
The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
 

Job Summary
Oversees the day-to-day operations of the assigned office with focus on productivity, accountability and development measures. Monitors and coordinates all operational phases for the assigned area. Creates and maintains systems and methods to monitor/track charges and expenditures of educational programs and services as well as analyzing financial trends.

Essential Functions

• Oversees the activities of staff; participates in the coordination and planning of departmental activities; aids in developing and implementing a timetable to achieve short and long-term goals.
• Maintains fiscal awareness and sound business practices through budget and resource management, forecasting, planning and making appropriate recommendations for modifications and improvement.
• Oversees operations to assure accountability, regulatory compliance, objective decision-making and revenue maximization through fiscal and data analysis.
• Assists project managers in the development and submission of resolutions and evaluations.
• Assists with the establishment and support of policies and procedures to facilitate and evaluate service agreements and limited contracts between vendors and the assigned office.
• Administers and facilitates the development of effective communication to all stakeholders.
• Provides technical support to grant managers in the assigned office.
• Functions as a liaison to all stakeholders.

Minimum Requirements

• Office of School Safety Specialty
  • Master’s degree program from an accredited college or university. • Six years of full-time, paid, professional, operational school or public safety experience, which have involved directly participating in all operational phases with an emphasis on staff, and programmatic and operational management, at least three of which have been in a supervisory or administrative capacity.
  OR
  • Bachelor’s degree program from an accredited college or university. • Eight years of full-time, paid, professional, operational school or public safety experience, which have involved directly participating in all operational phases with an emphasis on staff, and programmatic and operational management, at least three of which have been in a supervisory or administrative capacity.
  OR
  • Any equivalent combination of training and experience determined to be acceptable by the Office of Talent.
  NOTE\: An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role.

Knowledge, Skills and Abilities
• Demonstrated knowledge of\:

• the methods and techniques used in effective program planning, design and administration.
• the current methods, processes and techniques used in the implementation of program initiatives.
• fiscal management policies and practices.
• governmental mandates impacting education.
• supervisory methods and techniques.
• software applications used to maintain databases.

Demonstrated ability to\:

• interpret all relevant District and federal rules and regulations concerning program administration.
• coordinate, implement and monitor comprehensive multi-faceted programs.
• guide and channel resources, ideas and recommendations for problem solution and program refinement.
• plan and direct program operations.
• use a personal computer.
• communicate effectively, both orally and in writing.
• establish and maintain effective working relationships.
   

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination
The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

Minimum Requirements

• Office of School Safety Specialty
  • Master’s degree program from an accredited college or university. • Six years of full-time, paid, professional, operational school or public safety experience, which have involved directly participating in all operational phases with an emphasis on staff, and programmatic and operational management, at least three of which have been in a supervisory or administrative capacity.
  OR
  • Bachelor’s degree program from an accredited college or university. • Eight years of full-time, paid, professional, operational school or public safety experience, which have involved directly participating in all operational phases with an emphasis on staff, and programmatic and operational management, at least three of which have been in a supervisory or administrative capacity.
  OR
  • Any equivalent combination of training and experience determined to be acceptable by the Office of Talent.
  NOTE\: An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role.

Knowledge, Skills and Abilities
• Demonstrated knowledge of\:

• the methods and techniques used in effective program planning, design and administration.
• the current methods, processes and techniques used in the implementation of program initiatives.
• fiscal management policies and practices.
• governmental mandates impacting education.
• supervisory methods and techniques.
• software applications used to maintain databases.

Demonstrated ability to\:

• interpret all relevant District and federal rules and regulations concerning program administration.
• coordinate, implement and monitor comprehensive multi-faceted programs.
• guide and channel resources, ideas and recommendations for problem solution and program refinement.
• plan and direct program operations.
• use a personal computer.
• communicate effectively, both orally and in writing.
• establish and maintain effective working relationships.
   

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination
The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.