Senior Administrative Coordinator

Provide administrative assistance to the office of Donor Relations and Stewardship. Create and maintain a professional office environment that will promote efficiency and support the daily operations, intermediate and long-range goals of the department. Provides support to University-wide development efforts, including those of the President, the Senior Vice President of University Advancement, and development directors.

LMU believes that diversity and excellence go together; therefore we seek to hire individuals who have a significant potential for cultural contribution in the workplace and a commitment to working effectively with colleagues and donors from diverse backgrounds.

*For full consideration, please upload a cover letter and resume in the attachments section.*

Position-Specific Responsibilities/Accountabilities 

• Serve as the main point of contact for the Office of Donor Relations and Stewardship for both internal and external inquiries. (10%)

• Liaison with the President’s Office and other University leadership in regard to acknowledgement letters. Maintain a positive working relationship that includes daily interactions. (20%)

• Support other acknowledgements, donor recognition and stewardship opportunities for donors. (25%)      

• Work within the donor database and other systems of record to ensure relevant information is included and maintained in a timely manner. (10%)

• Oversee the Donor Relations and Stewardship budget activity including:  paying invoices; tracking outstanding invoices; monthly budget reconciliations. (10%)

• Manage the inventory and tracking of donor recognition gifts. (10%)

• Manage work-study student assistants as assigned. (5%)

• Perform other duties as requested. (10%)

Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Minimum 4 years of progressively responsible office management, administrative duties, bookkeeping and/or event coordination. Seeking professionals with varied backgrounds, abilities, experiences, thoughts and ideas. 

• Excellent communication skills (both written and oral) allowing for result oriented and positive customer service with both internal and external constituents.

• Excellent interpersonal skills are required in order to coordinate with other departments and maintain open lines of communication with necessary parties.

• Maintain confidentiality of records, correspondence and other administrative support.

• Demonstrate initiative, flexibility and being a team player.

• Demonstrated organizational skills needed for quick turn-around and frequent periods of high volume.

• Demonstrated computer competency and competent knowledge of Microsoft Office systems, specifically Excel. Preferable a basic knowledge of inDesign, Banner, Workday, ThankView, SmartSheet and Advance. 

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

Reasonable Expected Salary:
$25.96 - $26.92 
Salary offer commensurate with education and experience.

#HERC# #HEJ#

Staff Regular

Salary range

$25.87 - $32.31 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)