Project Assistant 4

Department

BSD OBG - Ultra Sound & Genetics - Advance Practice Providers

About the Department

The Department of Obstetrics and Gynecology has 98 clinical providers: 42 faculty members, ten clinical fellows, 28 residents, ten physician assistants, six midwives, and two advanced practice nurses providing care at the main hospital in Hyde Park and seven offsite locations. We have more than 45,000 outpatient visits, 20,000 ultrasound encounters, 2,500 deliveries, and perform over 2,500 gynecologic surgeries per year. Our physicians see patients at several offsite locations that are managed by the Department and operate at a number of hospitals, including Powers Health in Northwest Indiana and Northwest Community Hospital in Arlington Heights.

The Department of Obstetrics and Gynecology is organized into eight clinical sections: Uro-gynecology, Gynecologic Oncology, REI, Family Planning, Maternal Fetal Medicine, General Obstetrics and Gynecology, Ultrasound, Genetics and Fetal Neonatal Center, and Minimally Invasive Surgery. Each is led by a section chief who is responsible for carrying out the strategy set for the section . The Department is ranked on the US News and World Report best list.

Teaching and research are high priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology and the mechanisms of hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, Cl3, which focuses on reproductive policy and innovations in sexual and reproductive health.

Job Information

Job Summary:

The Ultrasound, Genetics and Fetal Neonatal Care Center section of the Department of OB/GYN is seeking a Project Assistant IV to join the team. This role will independently coordinate the administrative needs for the section chief and physicians as well as assist other departmental faculty and programs. The ideal candidate is organized, able to both collaborate and work autonomously and passionate about their impact on the department, section and patient care.

Responsibilities:

• Coordinate all aspects of the US calendar to include, but not limited to, obtaining faculty time off and availability to ensure all days are covered; coordinate US schedule with MFM schedule designee; ensure all information is entered accurately and timely in QGenda.
• Responsible for day-to-day operations which includes Outlook calendar management, phone coverage and receptionist duties for US section chief and other various OB/GYN faculty members.
• Meet with section chief/faculty on a weekly basis to provide updates on existing action items and to determine what additional support is needed.
• Manage all QGenda requests/data for section chief/faculty.
• Assist faculty with scanning and documentation of procedures and patient encounters to ensure accurate record keeping and billing.
• Assist with coordination of faculty needs for off-site locations.
• Maintain lists and calendar reminders for off-site activities.
• Manage Cascade Peer Support.
• Perform clerical support to include making copies, scanning, sending faxes, taking meeting minutes, maintenance of files office forms, correspondence and packages; deliver material throughout the campus and building.
• Coordinate car service for travel to and from off-site locations on an as needed basis.
• Process reimbursements and mileage for section faculty.
• Create business letters and correspondence as needed; includes processing of letters in Epic.
• Ensure licensure and DEA renewal forms are completed accurately and processed in a timely manner; appropriately manage medical staff credentialing applications at UCM and other area hospitals for all section faculty.
• Maintain professional society memberships and journal subscriptions.
• ​Other duties as assigned.

Competencies:

• Exercise excellent judgment to prioritize work assignments and manage a high volume of work with efficiency, accuracy and timeliness.
• Analyze and resolve issues of varying complexity.
• Problem-solving skills.
• Attention to detail.
• Organizational skills.
• Verbal and written communication skills.
• Work independently and as part of a team.
• Work in a fast paced environment.
• Maintain confidentiality and discretion at a high level at all times.

Additional Responsibilities

Education, Experience or Certification:

Education:

• High school diploma or GED required
• College/university degree preferred.

Experience:

• Three (3) years of administrative experience required.
• Hospital or academic medical center experience strongly preferred.
• Previous experience working with physicians/medical providers.

Technical Skills:

• Strong verbal and written communication skills required.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Adobe required.
• Calendar management skills required.
• Knowledge of EPIC and Medscribe strongly preferred.

Pay Range:

• $23.08 - $33.79

Required Documents:

• Resume/CV
• Cover Letter

Yes

Pay Rate Type

Hourly

Pay Range

$23.08 - $33.79

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Scheduled Weekly Hours

40

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

Drug Test Required

Yes

Health Screen Required

Yes

Motor Vehicle Record Inquiry Required

No

Posting Date

2025-07-24

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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