Utilities Coordinator

About the Position

We’re seeking a Utilities Coordinator to support a large, complex, heavy-civil rail infrastructure program. This role will be responsible for identifying utility conflicts within the project corridor and coordinating with public and private utility owners to resolve them before they affect design or construction, keeping utility clearance aligned with the program’s overall schedule.

This is a long-term, full-time, onsite position located in the greater San Francisco Bay Area, CA.

Responsibilities may include, but are not limited to, the following:

• Identify existing utilities and coordinate new installations, developing strategies to resolve conflicts before they affect design or construction.
• Coordinate with public and private utility owners to confirm ownership, records, and relocation requirements, and negotiate utility agreements, cost responsibility, and reimbursement terms with project leadership and legal counsel.
• Maintain the utility conflict matrix, driving each conflict to a documented clearance decision, and track relocation schedules against committed dates, escalating slippage before it reaches the critical path.
• Prepare utility permit applications and confirm that utility coordination and design conform to accommodation policies, right of way requirements, and environmental regulations.
• Review design plans, construction documents, and record drawings to identify conflicts and route them for resolution, and support construction teams during field investigations and relocations.
• Coordinate subsurface utility engineering work and utility activities in dense urban corridors, including closure and outage windows.
• Maintain detailed coordination records, correspondence, and approvals to support payment, audit, and claim review.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.
• Communicate verbally and formally the status of coordination activities to keep the project delivery team and external stakeholders informed regarding utilities.

Minimum Qualifications

• Bachelor’s degree in civil engineering, construction management, or related field, or equivalent combination of education and experience.
• 6+ years of experience in utility coordination, preferably on transportation infrastructure projects, including coordinating with public and private utility owners to resolve conflicts and tracking them through documented clearance.
• Knowledge of utility systems (water, sewer, gas, electric, and telecommunications), utility accommodation policies, right of way requirements, easements, property rights, and environmental regulations as they apply to utility coordination and design.
• Ability to read and interpret plans, profiles, construction documents, and utility record drawings well enough to identify conflicts and route them for resolution.
• Proficiency with utility mapping and plan review tools (e.g., Esri ArcGIS, Autodesk AutoCAD Civil 3D, Bluebeam Revu).
• Proficiency with industry standard project/construction management software (e.g., Primavera P6, MS Project, Unifier, Kahua).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

Preferred Qualifications

• Master’s degree in civil engineering or construction management.
• Active professional certifications such as Certified Utility Coordination Professional (CUCP) and/or Project Management Professional (PMP).
• 8+ years of experience in utility coordination on transportation infrastructure projects.
• Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience coordinating utility relocations in a dense urban corridor with overlapping municipal, transit, and private utility ownership.
• Experience negotiating utility agreements, betterment splits, and reimbursement schedules directly with investor-owned utilities and municipal utility departments.
• Experience coordinating utility work on design-build, CM/GC, progressive design-build, or other alternative delivery programs exceeding $100M in construction value.
• Familiarity with owner’s representative, program management, or construction management utility coordination practices.
• Working knowledge of subsurface utility engineering quality levels under ASCE 38 and how to scope a subsurface utility engineering investigation.
• Experience with industry standard utility conflict tracking and program management software (e.g., Kahua, Unifier, Primavera P6, etc.).
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Compensation Details

Expected Salary: $115k-$165k/year ($55-$79/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate’s level of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus

Specific plan details and coverage for each benefit noted above will be provided upon offer.

If you wish to be considered for a position where there is not an active job posted, please search for our 'General Application' and apply. 

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster. 

Please email [email protected] for accommodations necessary to complete the application process.