Director Events

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This position will report to the Chief of Staff for the Office of the Provost and be responsible for lead coordination of all events under the Office of the Provost, Office of Faculty Affairs, Graduate School, and Office of Undergraduate Affairs. This includes the Provost’s Awards, New Faculty Orientation, Town Hall events, Lecture Series, as well as Development, Athletics, and Commencement-related activities. The ideal candidate is a strong communicator and writer, able to manage event materials, including websites, social media posts, and copy.  Exceptional organization skills are key.  The candidate will be asked to work independently and may often be managing multiple projects at the same time.  Events often take place outside regular work hours and travel may be required.  The Office of the Provost also expects a high-level of professionalism and discretion at all times.

CORE JOB SUMMARY
The Director, Events directs the development, planning, and daily operations of the meetings and events for the assigned department. Specifically, the incumbent oversees staffing, venue selection, set-up, tear-down, and on-site project management for all activities and events.

CORE JOB FUNCTIONS
1. Coordinates all amenities and accommodations at the event.
2. Monitors and controls event budgets and negotiates all necessary contracts.
3. Negotiates and writes proposals to secure sponsorship to offset event expenses.
4. Oversees that proper financial paperwork is completed.
5. Works with print and broadcast media for coverage of events.
6. Recaps and analyzes events offering suggestions for improvement.
7. Develops and promotes community relations opportunities.
8. Oversees performance of vendors, volunteers, and staff at events.
9. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required

Experience:
Minimum 7 years of relevant experience required

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Strategic Alignment: Skilled in aligning departmental goals with enterprise-wide strategy and develops comprehensive strategic plans.
• Financial Management: Ensures fiscal responsibility, and optimization of financial performance.
• Resource Management: Ability to allocate resources and drive innovation and growth.
• Adaptability: Proven ability to adjust to changes and leads/inspires transformational change.
• Team Leadership: Ability to build and lead high-performing teams, manage complex projects, and ensure successful project delivery.
• Technology & Analytics: Understanding of technology, data analytics, and performance measurement to drive strategic decisions and identify opportunities.
• Communication: Ability to influence others, articulate strategic vision, and ensure clear and persuasive communication.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

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With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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