Job Title
FBS Coordinator II
Agency
Texas A&M University
Department
Student Affairs Finance
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Who we are
As a member of the Student Affairs Finance Team, you will provide financial support to multiple units across the Division of Student Affairs. In this role, you will help ensure sound financial stewardship while supporting the division's mission to enhance opportunities for students to fully engage in the Texas A&M University experience. The Division of Student Affairs is dedicated to promoting students' awareness of self and community while fostering an environment that supports their personal, academic, and leadership development. We proudly uphold Texas A&M University's core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. In addition to meaningful and impactful work, we offer a comprehensive benefits package that includes health insurance, professional development opportunities, flexible work schedules, wellness release time, and generous paid vacation leave.
What we want
The FBS Coordinator I is responsible for providing direct financial support and coordinating a variety of university and departmental business operations. The successful candidate will process accounts payable transactions for departmental accounts while ensuring accuracy and compliance with university policies. This position will assist in maintaining monthly financial transactions supporting university compliance and financial oversight. The coordinator will also assist in preparing One Card non-travel reports for a variety of departments within the Division of Student Affairs.
Essential Duties
Business/Customer Support
Serves as primary contact for one or more departments
Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
Responsible for communicating policies and procedures to assigned unit/department(s)
Research policies, practices, and atypical transactions and makes recommendations as needed
May coordinate a specialized or complex task for one or more units
May review financial transactions for compliance
May be subject matter expert for certain types of financial transactions for the university
May provide customer service
Reporting/Documentation
Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
Enters and reviews non-routine travel expense reports
Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
Assigns commodity or account codes to requisitions and invoices as directed
Meets established processing goals as directed
May prepare and update non-standard reports and assist with complex reports
May assist with account verification or reconciliation and research discrepancies
May assist with gathering transaction data/information
May enter payment and enclosure distribution
May review financial transactions for compliance
Training/Support
May support and shadow strategic partners
May draft and update internal job aides
May supervise student workers
Department Liaison and Engagement
Serves as a liaison between assigned departments and the Division of Finance to facilitate communication and resolve routine financial inquiries
Participates on departmental, divisional and university committees, workgroups or task forces as assigned
Attend staff meetings for assigned departments
What You Need to Know
Salary: $51,000-$54,000 annually
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.
Required Education and Experience
High School diploma or equivalent combination of education and experience
Six years of related experience
Preferred Qualifications
Bachelor's degree in a relevant field
Prior financial experience at with the TAMU system
Knowledge, Skills, and Abilities
Ability to multitask and work cooperatively with others
Other Requirements and Factors
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Instructions to Applicants:Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
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