Responsibilities

• Provide project management and maintain momentum on high-priority projects, including but not limited to, site improvements, staffing and resource planning, onboarding new department members, space planning, and strategy development for efficiencies among teams.
• Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required.
• Manage the scheduling, coordination, and administration of corporate housing. 
• Organize and set up company events such as holiday parties, company picnics and milestone celebrations. 
• Perform potentially confidential and complex administrative duties involving Excel, Word and PowerPoint including, typing letters, creating/updating spreadsheets, and compiling presentations.
• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality.
• Coordinate and schedule contractors and vendors for regular services.
• Provide general support for various departments including but not limited to: Executive Leadership, Business Development, Research & Development, Engineering, Production and Human Resources.
• Manage company swag program.
• Assist with HR onboarding and coordination, intern program coordination, and hosting of interviews.
• Oversee company vehicles.
• Handle general office duties such as visitor check-in, tours, and supplies.
• Regularly report status of projects to management for recurring work.

Basic Qualifications

• Bachelor’s Degree.
• 2+ years of administrative experience in an office setting.

Preferred Skills and Experience

• 5+ years of experience with Microsoft Office applications and project management software tools.
• Experience supporting a high level executive in a fast paced, start-up environment.
• Hospitality or event planning experience.
• Several years of professional experience and strong computer literacy.
• Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately.
• Superior organizational skills including excellent written and verbal communication.
• Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work.
• Proven experience managing multiple projects simultaneously and autonomously.

Additional Requirements

• Position may require extended hours and weekend work.
• Able to travel for short and extended trips as needed. Up to 20% travel.