HR Operation Support Specialist

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

KEY RESPONSIBILITIES:

• Provides comprehensive administrative assistance in support of the human resources (HR) operation for assigned department(s) in the School of Medicine (SOM).
• Performs defined transactional activities for the assigned departments and divisions such as employee onboarding and orientation, and timekeeping.
• Processes new hire and applicant tracking paperwork.
• Responsible for the review and accuracy of submitted documents such as the USCIS' Form I-9.
• Processes required payroll paperwork as needed.
• Provides assistance to managers and supervisors on matters such as employee leave tracking and timekeeping.
• Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks, and maintains associated supporting documentation for the same.
• Composes, generates, proofreads, and disseminates communications and reports.
• Advises or refers individuals to appropriate staff for guidance on human resources policies, procedures, and related topics.
• May support Employee Relations inquiries, and Workers' Compensation and FMLA requests, by gathering supporting documentation or relevant evidence.
• Maintains databases, and personnel records and files.
• May assist leadership with budget preparation and by monitoring expenditures by related departments and divisions.
• Performs related responsibilities as directed.

MINIMUM QUALIFICATIONS:

• Two years of college coursework and three years of general office administration experience or human resources experience in a support role as a generalist or in one of many human resources fields such as employment, employee relations, compensation, and/or benefits administration.
• An equivalent combination of education and experience may be considered.
• Exceptional verbal, written, and communication skills required.
• Experience in an academic healthcare center desired.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.