Chief Procurement Officer/HUB Coordinator

TITLE

Chief Procurement Officer and HUB Coordinator

JOB SUMMARY

Performs administrative work directing the Procurement department. Responsibilities include managing and administering all purchasing and contracting policies and on-going development of university procurement and contract reporting. The Chief Procurement Officer maintains thorough knowledge of Texas Procurement and Support Services, regulatory requirements, University policies to ensure compliance with contract reporting requirements at the federal, state and local levels. Work is performed under the direction of the Associate Vice President for Financial Services and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:    Associate Vice President for Financial Services

Supervises:Director, Purchasing & Contracts/Associate HUB Coordinator, Sr. Administrative Assistant, Vendor Services Administrator/Assistant HUB Coordinator, and HUB Associate

ESSENTIAL DUTIES -May include, but not limited to the following:

1. Directs day-to-day procurement and contract activities, including purchasing, contracts, TWU’s HUB program, corporate card program and supplier registration to ensure completeness, compliance, and accuracy.
2. Maintains contract signature authority, including sub-delegate contract signature authority, as delegated by Texas Woman’s University Administration.
3. Performs monthly, quarterly, and annual reporting, and ensures compliance, as required by federal and state regulations.

• Establishes and monitors procedures, processes, and systems to support finance functions and strong internal controls over procurement and contract operations.
• Directs outreach and marketing for TWU’s HUB program. Attends economic opportunity forums, provides bid information to HUB contractors, administers the mentor-protégé program, assists with HUB certification, and attends HUB coordinator training seminars.
• Oversees the contract closeout process ensuring the contract file contains all necessary documentation. Reviews contracts and leases to discover, identify, treat and limit exposure to loss. Reviews the formulation and finalization of contracts as required, in coordination with Administration and General Counsel.
• Provides high quality customer service to both internal and external customer groups.
• Serves as a lead strategic partner across the University through collaboration with institutional and external stakeholders.
• Leads a team through supervision, training, mentoring and provides professional development opportunities.
• Institutes and maintains internal control procedures ensuring the integrity of financial information, accountability and fraud prevention measures. 
• Identifies and supports opportunities to improve service delivery, customer support, business processes and procedures, and system functionality. This includes directing and implementing needed changes.

ADDITIONAL DUTIES

• Prepares special projects as assigned by the Associate Vice President, Financial Services.
• Performs other duties as requested.

EDUCATION

Bachelor’s degree required. Master’s degree preferred. Additional years of job-related experience may substitute for some of the required education on a year for year basis.

EXPERIENCE

Five years progressively responsible experience in a relevant field with experience in , Texas Procurement laws. . Certified Texas Contract Manager (CTCM) is required or must be obtained within 6 months of hiring.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to plan, direct, and evaluate a complex operation, using human resources, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to communicate effectively orally, by phone, in person, and in writing.
• Ability to represent the department and University in a friendly, courteous, and professional manner.
• Ability to use a personal computer and other office equipment, including university related software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman’s University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman’s University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran’s status, or against qualified disabled persons.

All positions at Texas Woman’s University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government.  For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.