About AvePoint:
Collaborate with confidence. AvePoint provides the most advanced platform to optimize SaaS operations and secure collaboration. More than 9 million cloud users rely on our solutions. Founded in 2001, AvePoint is a five-time Global Microsoft Partner of the Year and headquartered in Jersey City, New Jersey. For more information, visit https://www.avepoint.com.
At AvePoint, we are committed to investing in our people: we believe agility, passion and teamwork sets us up to do our best work and fosters a culture where you feel empowered to take initiative, learn from others and craft your career with the intention to unleash the power of you!
About the position:
If you excel in a high-energy, fast-paced working environment and possess a proactive approach to multitasking, this opportunity is for you. We’re seeking a dedicated individual to spearhead our office’s administrative tasks and contribute to fostering an exceptional workplace culture.
As an Associate Operations Manager in our HQ office, your job is to seamlessly carry out administrative and operational tasks for our bustling office. You will also provide executive assistance to our AVPT leadership team and daily cross-functional support across departments. You will collaborate alongside our global operations team to ensure alignment and efficiency of our operations across all regional offices.
This is an onsite role in office daily.
Your responsibilities will include:
- Ordering office supplies, stocking the office and overseeing office maintenance and upkeep
- Manage and disperse incoming/outgoing mail to appropriate internal contacts with urgency
- Coordinating internal and external meetings including Executive Leadership meetings and departmental meetings
- Assisting with executive travel and expense reconciliation
- Acting as a liaison between AvePoint and our vendors, suppliers, and building management and maintaining relationships with external stakeholders
- Serving as a go-to resource for all employees within Jersey City, in addition to any visiting employee or guest
- Developing and implementing new administrative and operational systems and procedures
- Coordinating and managing lease agreements alongside our Legal team
- Managing AvePoint’s Jersey City corporate apartments
- Assisting our Finance department with invoicing and payment collection
- Working alongside our People Team & Talent Acquisition to assist with onsite interviews and new hire onboarding, including coordinating travel and logistics
- Ad hoc People Team support, administrative support, and special projects and events as assigned by management
- Overseeing cultural and teambuilding events to maintain a happy and professional workplace, including philanthropy and wellness programs
We look for people who value agility, passion and teamwork; those who can bring fresh ideas to the table and want the opportunity to learn, grow, and expand their careers. Bring your aptitude and build upon what you do best for our customers, partners, team, and you.
As an Associate Operations Manager, you have strong sense of customer service and excellent communication skills. When you’re faced with a challenge, you’re rolling up your sleeves and determining how to solve it. You are also a team player who thrives on working collaboratively with both internal and external teams.
Other qualities we will be seeking for this role include:
- Bachelor’s Degree
- 4-5 years of relevant administrative experience
- A positive and outgoing attitude
- Ability to prioritize and act with urgency when needed
- Proficiency with Microsoft Office and related technologies
- Self starter with strong initiative and the ability to work independently
- High-level of resourcefulness, confidence, and problem-solving skills
- Organized and meticulous, with proven ability to handle multiple tasks at a time
- Strong verbal and written communication skills
- Time efficient
- Personable and professional demeanor
AvePoint is proud to employ talent from many different backgrounds, experiences, and identities. We believe that diversity and inclusion drives our success and is at the core of how we hire, communicate, and collaborate to deliver value and excellence. We are committed to fostering an environment where people can bring their whole selves to work and feel a sense of belonging, and we continue to work toward creating a workforce that represents the diversity of our customers and communities.
