Records Specialist

Description

Interested in making a difference in young adults’ lives between the ages of 16-24? If so we may have the perfect job for you.

Job Corps is a government-funded, no-cost education and vocational training program administered by the U.S. Department of Labor that helps socioeconomically disadvantaged youth. We strive to fulfill this mission by following our Core Values of Safety, Individual Accountability, Respect, Integrity, Growth and Commitment.

Come and surround yourself with talented and professional individuals who have also taken the next step of making a difference in someone’s life.

You would not only have a great and dedicated team to work with, but you may also be eligible to take advantage of a comprehensive benefits plan which includes medical, dental, vision, life insurance, 401(k), legal and PTO.

Schedule: Monday-Friday 8am-4:30pm

Job Summary: Responsible for the maintenance of trainee records and provides reports in accordance with Department of Labor rules and regulations and Career Systems Development policies.

Duties/Responsibilities:

• Must model the Company Core Values and the operating principles at all times. 
• Must create and sustain positive working relationships with co-workers. 
• Understands, supports and practices the Core Values in all aspects of job performance and interactions with staff and trainees. 
• Supports the Career Development Services System (CDSS) as it relates to individual position, department and overall Center goals. 
• Prepares folders for new arrivals in accordance with current center procedures. 
• Maintains accurate files for all trainees by scanning documentation into the E-folder and filing required documentation into files. 
• Returns “no show” and withdrawn folders to Employability Assurance.
• Enters routine information in the computer daily as it relates to trainee activities.
• Assists with maintaining accurate student accountability.
• Collects, enters and files clothing receipts.
• Reviews for accuracy and processes transportation requests for trainees and new recruits. Distributes tickets and completes meal money requests as needed.
• Answers routine questions regarding trainees’ leave time, transportation, etc.
• Perform audits as assigned by the Records and Data Integrity Manager.
• Attends scheduled center meetings and trainings.
• Monitor, model and mentor for the trainees.
• Perform all similar and incidental duties as assigned to support the Mission, Vision, and Culture of CSD.

Requirements

Minimum: High school graduate or equivalent. Two years related experience to include exposure to record keeping, data entry, etc.

Preferred: Advanced business college coursework.

Knowledge: Ability to proficiently operate a personal computer. Working knowledge of word processing and math spreadsheet software applications. Good organization skills. Excellent communication skills, both oral and written. Aptitude for mathematical computation. Thorough knowledge of office procedures; ability to perform without immediate and constant supervision. Ability to proofread and correct grammatical, punctuation and spelling errors. Must obtain and maintain CPR/First Aid Certification.