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Are you actively looking for a new opportunity? Or just checking the market? Well… you might just be in the right place!

Lightspeed is currently seeking a dynamic Executive Assistant & Office Manager to support the Managing Director of EMEA, based in our London office. The successful candidate will provide critical administrative support and office management that requires an in-depth understanding of Lightspeed’s corporate activities and practices. If you are a meticulous and articulate administrator who loves keeping people organized and thrives in fast-paced working environments, this may be the position for you.

What you’ll be doing:

Executive Support: 

• Manage and maintain the schedules, meetings, and travel arrangements
• Arrange and coordinate meetings
• Assist with various projects as required, including coordinating and attending the annual President’s Club
• Manage and track executive expenses
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate mailings, delivery pick-up and running errands
• Attend the global weekly leadership meeting
• Manage information flow in a timely and accurate manner
• Perform miscellaneous duties as requested by the executive

Office Management:

• Being the first point of contact and the face of the office
• Keeping the office a clean and organized place 
• Ordering of office supplies and pantry and process invoicing
• Managing the schedule of the meeting rooms 
• Planning and executing events/social activities for the office, maintaining the office culture
• Coordinate the fun stuff (birthdays, Friday afternoon drinks, departmental celebrations, …)
• Managing vendors relations and finding the best fit for Lightspeed
• Provide local oversight and coordination of property and facilities management, reporting to the Facilities team
• Scheduling regular maintenance to keep our office the best workspace possible
• Supporting and assisting with employee travel booking and maintaining the platform
• Managing the desk booking platform
• Handling incoming and outgoing mail, including shipping/couriers for the team

What you’ll be bringing to the team:

• Work experience supporting an executive level, personal assistant or similar role
• Fluent in English
• Exceptional time management and organizational skills with acute attention to detail
• Excellent verbal and written communication skills
• Strong knowledge and understanding of Google Drive Suite Excel and the Microsoft Office suite
• Ability to work with project management software and company tools to help manage priorities
• Ability to work under pressure and manage priorities
• Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously
• Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information

What’s in it for you?

Come live the Lightspeed experience...

• Genuine career opportunities in a company that’s creating new jobs every day;
• Work in a team big enough for growth but lean enough to make a real impact;
• Exposure to modern and proven technology;
• Opportunity to learn and expand your skillset;
• Become a valued part of the diverse and inclusive Lightspeed family.

… and enjoy a range of benefits that’ll keep you happy and healthy:

• Flexible Paid Time Off - providing you the freedom to take time off however they like
• Private Medical Insurance and cash health plan for optical, dental and more.
• Health & Wellness Credit- expense up to 400 GBP per year towards your gym membership, yoga classes, a new bike or whatever else you do for your health 
• Mental Health Support through the LifeWorks and Modern Health Apps- whether it is meditation, coaching or counseling you need - each employee gets access to this platform 
• LinkedIn Learning: At Lightspeed we believe in having a growth mindset, we provide free access to LinkedIn learning along with your career GPS to help you learn & grow
• Time off to volunteer and give back to your community
• Transit benefit - if you travel by public transport to our London offices 
• A variety of drinks & snacks in our offices in London 

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