Full-Time

EA & Office Manager

Months FTC

Posted on 4/26/2024

Lightspeed Commerce

Lightspeed Commerce

1,001-5,000 employees

Unified cloud-based point of sale and payments platform

Consumer Software
Data & Analytics

Junior

London, UK

Required Skills
Communications
Management
Requirements
  • Work experience supporting an executive level, personal assistant, or similar role
  • Fluent in English
  • Exceptional time management and organizational skills with acute attention to detail
  • Excellent verbal and written communication skills
  • Strong knowledge and understanding of Google Drive Suite Excel and the Microsoft Office suite
  • Ability to work with project management software and company tools to help manage priorities
  • Ability to work under pressure and manage priorities
  • Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously
  • Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information
Responsibilities
  • Manage and maintain schedules, meetings, and travel arrangements
  • Arrange and coordinate meetings
  • Assist with various projects including coordinating and attending the annual President’s Club
  • Manage and track executive expenses
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Coordinate mailings, delivery pick-up, and running errands
  • Attend the global weekly leadership meeting
  • Manage information flow in a timely and accurate manner
  • Perform miscellaneous duties as requested by the executive
  • Being the first point of contact and the face of the office
  • Keeping the office a clean and organized place
  • Ordering office supplies and pantry and processing invoicing
  • Managing the schedule of the meeting rooms
  • Planning and executing events/social activities for the office, maintaining the office culture
  • Coordinate birthdays, Friday afternoon drinks, departmental celebrations, etc.
  • Managing vendors relations and finding the best fit for Lightspeed
  • Provide local oversight and coordination of property and facilities management, reporting to the Facilities team
  • Scheduling regular maintenance to keep the office the best workspace possible
  • Supporting and assisting with employee travel booking and maintaining the platform
  • Managing the desk booking platform
  • Handling incoming and outgoing mail, including shipping/couriers for the team

Lightspeed offers a unified cloud-based point of sale and payments platform for retail, hospitality, and golf businesses, integrating multichannel sales, global payments, and supplier network connections, utilizing cloud technology and multichannel sales integration to simplify operations, streamline workflows, and enable businesses to scale and grow by providing exceptional customer experiences. The platform leverages cloud technology and multichannel sales integration to simplify operations, streamline workflows, and enable businesses to scale and grow.

Company Stage

IPO

Total Funding

$1.2B

Headquarters

Montreal, Canada

Founded

2005

Growth & Insights
Headcount

6 month growth

↑ 4%

1 year growth

↑ 11%

2 year growth

↑ 17%