HR Operations Specialist

Job Description

HR Operations team supports c. 500 team members across 26 countries. Reporting to HR Operations Manager this role will be responsible for a variety of HR operations and admin tasks including ongoing maintenance of HR systems and maintaining precise employee file documentation. It plays an important part in ensuring smooth and efficient onboarding/ offboarding processes. The role holder will partner with HRBPs, regional HR colleagues as well as employees directly. This is 12months FTC assignment.

Position Responsibilities:

• Manage onboarding process of EMEA new hires (incl. processing on HRIS), ensuring all is ready for new hire’s Day 1.
• Ensure employment background check and right to work checks are completed on time and compliantly;
• Be the main point of contact for EMEA for all HRIS (SuccessFactors) changes and updates requests, including full maintenance of employees’ electronic file records;
• Manage offboarding processes;
• Administer HR-related documentation/letters to employees in a timely and consistent manner;
• Daily management of HR Operation inbox to respond and resolve queries from employees, HR and other internal departments, vendors and suppliers, ensuring queries are referred to relevant colleagues (where required);
• Maintain employee-facing HR Hub portal;
• Assist in running ad-hoc reports, periodic dashboards and quarterly reports to assist with data analytics;
• Collaborate with various supporting departments- IT, Payroll, Office Management etc.
• Manage all sensitive data with strict confidentiality, care and in a compliant manner;
• Maintain HR related data in an organized and methodological manner;
• Support other HR operational work as required

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Qualifications

• 2+ years of human resources experience, preferably in operational/coordination role;
• Experience with HRIS;
• Proficiency in English, another European language will be an advantage
• Strong Excel proficiency and familiarity with vLookups, pivot tables, etc.
• Previous HR experience of supporting EMEA, desired by not essential