Coordinator

Job Description Summary

Organization's Summary Statement:

CMNS-Earth System Science Interdisciplinary Center

The Earth System Science Interdisciplinary Center(ESSIC) seeks a highly organized and personable professional with exceptional attention to detail to join our CISESS Business Office team. This position will be under the direction of the Assistant Director of CISESS. This Coordinator will be responsible for managing the travel and procurement process for the business office in addition to other financial duties.

RESPONSIBILITIES:
• Manages the travel and procurement process for the ESSIC the business office to include initiating and managing procurement (purchase orders; credit cards; status of orders), and travel (hotel arrangements, registration, airfare, etc.). Serves as a resource for ESSIC employees regarding the following: processing of electronic travel documents according to University regulations, processing of disbursement vouchers, assistance with vendor service payments and requests.
• Assist with the financial processing which will include:
• Performing all accounting transactions, such as, Auxiliary Vouchers, General Error Correction, Procurement request, Travel request and Payroll transfer activities;
• Assisting with monitoring spending on awards against the proposed budgets, reconciling the Department’s records to the University’s accounting system;
• Updating and allocate payroll funding in BA4 such as, new hires, COLA increases, fringe benefit changes, and promotional increases;
• Assisting with proposal development, including assisting in the development of budgets that conform to federal/UMD regulations.
• Assist AD with account management duties: Posting, Reconciliations, sub-recipient management, payroll and equipment. Preparing reports for PI's and AD to represent accounts in good standing.



Physical Demands:
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.


Preferences:
• UMCP's prior and knowledgeable experience with processing travel and procurement under federally sponsored awards. Demonstrated knowledge of federal travel and procurement regulations pertaining to Federally Sponsored Awards.
• Demonstrated proficiency in Microsoft Office/Excel to prepare and analyze complex spreadsheets and web-based applications.
• Experience with UMCP systems i.e. ELF (Electronic Forms), Concur Travel system, BA4 (UM accounting Shadow System) and Financial System (Workday).
• Excellent interpersonal skills. The candidate will possess critical thinking skills, and take initiative to ultimately promote ESSIC’s overall business effectiveness.
• Ability to establish and maintain effective working relationships with administration, faculty, staff, and general public.
• Ability to prioritize and work collaboratively on complex assignments; ability to acquire, expand and apply knowledge of university policies.
• Self-motivated, very detail oriented, possess the ability to perform duties under limited supervision;


Licenses/ Certifications: N/A

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university. Experience: One (1) year of professional budget, finance, or accounting experience. Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education. Knowledge of finance functions. Skill in oral and written communication. Skill in the use of Microsoft Office products. Ability to multi-task and prioritize assignments. Ability to analyze situations and determine the best solutions.

Additional Job Details

Job Risks

Not Applicable to This Position

Financial Disclosure Required

Department

CMNS-Earth System Science Interdisciplinary Center

Worker Sub-Type

Staff Regular

Salary Range

$60,000 to $70,000

EEO Statement