Technical Publications Coordinator

Technical Publications Coordinator- Digital Communications & Marketing

Salary Range- $50,000.00-$60,000.00

Why you’ll love it here!

TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service. Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you!

There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees:

• Generous state-paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• A Retirement Savings Plan with a generous match.
• 15 days of paid vacation and 15 days of sick leave for full-time employees the first year.
• 11 paid holidays a year.
• Paid Maternity leave for eligible employees.
• Employee discounts with a variety of companies and venders.
• A Longevity Bonus for years of service

 JOB SUMMARY

The Technical Publications Coordinator is responsible for managing and coordinating the creation, editing, production, and distribution of technical documentation for a company or organization. This includes forms, manuals, guides, user documentation, specifications, and other technical content. The role ensures that all documents meet high-quality standards, are delivered on time, and align with industry regulations or organizational needs.

DUTIES AND RESPONSIBILITIES

The functions performed by employees in this position may include the following:

• Collaborates with other divisions in creating and updating agency forms; ensures all forms are within the Oklahoma Tax Commission’s (OTC) branding guidelines.
• Collaborates with writers and graphic designers to create documents that complement text and layout design.
• Performs image compression, file correction, and optimization techniques.
• Imports text and graphics into desktop publishing software programs.
• Considers all parties involved and how the changes made will impact taxpayers, tax preparers, software developers, and other divisions in the agency.
• Collaborates with fellow team members on special projects.

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of

• Graphic design software
• Layout principles and esthetic design concepts
• Pre-press and printing standards through a variety of methods
• Website management tools

Skills in

• Proficient in desktop publishing software, including InDesign, Acrobat Pro, Illustrator and Photoshop
• Proficient in Microsoft Office
• Strong project management skills

• Excellent attention to detail
• Strong interpersonal skills
• Strong written and verbal communication

Ability to

• Organize, manage, and execute multiple projects and work under pressure.
• Be self-motivated and flexible.
• Effectively manage time and prioritize projects to meet established deadlines.
• Maintain high standards and design integrity for all projects.
• Demonstrate portfolio showing desktop publishing, creative, design and software skills.
• Work effectively in both a team environment and independently
• Demonstrate basic computer knowledge through effective use of a personal computer, including Microsoft Office applications.

MINIMUM QUALIFICATIONS

Education and Experience requirements at this level consist of

• Bachelor’s degree in Graphic Design, Graphic Art, or closely related field;
• OR three (3) years of experience in Graphic Design, Desktop Publishing, or closely related field
• OR an equivalent combination of education and experience

PHYSICAL DEMANDS

Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator, and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift to 15 pounds, to bend, stoop, climb stairs, walk, and reach. Duties are normally performed in an office environment with a moderate noise level.

SPECIAL REQUIREMENTS

This position requires occasional travel. Applicants must have reliable transportation and be willing and able to perform all job-related travel. Possession and maintenance of a valid Oklahoma State Driver’s License is also required.

Core work hours for the Oklahoma Tax Commission are Monday through Friday, 7:30am to 4:30pm. This schedule may require minor flexibility based on the needs of the agency.

Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to BOTH work on-site and telework at an off-site location, generally in the applicant’s home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.