About the Role

We’re looking for a dynamic, proactive Executive Assistant. The primary responsibilities of this role are to maintain schedules, coordinate with internal and external stakeholders, provide logistical and travel support with detailed itineraries, work on operations-related projects, be proactive with evolving business needs, and be a trusted partner to multiple C-Suite executives.

Responsibilities

• Provide proactive and strategic administrative task management - you will act as the gatekeeper, advocate, and liaison
• Implement effective time management strategies to optimize the executives’ focus and productivity - You will constantly tackle, block, and prioritize how an executive is spending their time with the ultimate goal of enabling them to do their best work
• Cultivate cross-functional relationships between internal and external stakeholders
• Ensure executive is appropriately prepared for all meetings by collecting, prioritizing, and preparing information and materials for upcoming engagements, including planning for road shows and conferences
• Coordinate extensive travel calendar and all associated logistics with global meetings and projects 
• Draft communication and correspondence on behalf of the executive 
• Track expenses and monitor budgets on behalf of the executive’s department
• Proactively identify process improvements and opportunities to enhance support of executive
• Liaise and build relationships between executives and their EAs across the organization

Requirements

• 7+ years of prior experience supporting a C-Suite executive in a high growth environment
• Strong organizational, time management, project management, and problem-solving skills paired with proactive/positive attitude, attention to detail, and emotional intelligence
• Superior verbal and written communication skills, with experience in creation and management of executive-level communications
• High level of integrity; ability to handle confidential and sensitive information with discretion and ability to remain calm under pressure
• Agility to navigate a dynamic and fast-moving environment, prioritize conflicting needs, and adapt as required.
• Strong work ethic and positive attitude paired with a willingness to collaborate and work across different teams, leaders, and peers in a global setting
• Business oriented mindset, with a fundamental understanding of key business drivers and the capital markets landscape 
• Comfortable working across multiple time zones
• Willing to work out of our midtown office in NYC 4 days per week