Assistant Project Coordinator

Description

Aspire Communications is a startup, turn-key technology integration company based in Orlando, Florida. Formed in September of 2019, Aspire has quickly grown into a 150+ person operation in less than five years and continues to rapidly expand.

Role Summary

We're looking for a motivated and detail-oriented Assistant Project Coordinator to join our telecommunications construction team. In this role, you'll work side-by-side with Project Managers and field crews to help keep projects on track — from initial planning through final closeout. You'll be the connective tissue between the office and the field, helping coordinate schedules, track deliverables, and make sure the right information gets to the right people at the right time.

This is a great opportunity for someone who's organized, eager to learn the telecom construction space, and ready to grow into a full project management career. If you thrive in a fast-paced environment and love checking things off a list, we'd love to meet you.

Primary Responsibilities and Essential Functions

• Project Planning: Collaborating with project managers to create project plans, defining objectives, tasks, and timelines.
• Team Support: Assisting in team coordination, assigning tasks, and ensuring team members have the necessary resources.
• Communication: Serving as a central point of contact for project-related communications and updates, both internally and externally. This can include dispatching and customer communication.
• Documentation: Maintaining project documentation, records, and reports, ensuring accuracy and completeness.
• Tracking Progress: Monitoring project progress and identifying issues or potential delays, taking corrective actions as necessary.
• Risk Management: Identifying and managing project risks and issues that may impact the project's success.
• Budget Monitoring: Assisting with budget tracking and cost control for the project.
• Quality Assurance: Ensuring that project deliverables meet quality standards and compliance requirements.
• Meeting Coordination: Scheduling and organizing project meetings, including preparation of agendas and minutes.
• Reporting: Generating regular status reports and updates for project stakeholders and management.
• Stakeholder Engagement: Building and maintaining relationships with project stakeholders and ensuring their needs are met.
• Continuous Improvement: Identifying opportunities for process improvement and suggesting enhancements to project management methodologies
• Other duties not specified but within reason

Qualifications

What you'll need:

• 0–2 years of experience in project coordination, construction, or telecommunications (internship experience counts!)
• Strong organizational skills with the ability to juggle multiple priorities without dropping the ball
• Solid written and verbal communication skills — you'll be talking to field crews, vendors, and clients
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with project management tools like Procore, Smartsheet, or similar is a plus
• Ability to read and interpret basic project documentation, including schedules, work orders, and site plans
• A team-first mindset with a genuine willingness to learn

Bonus points if you have:

• Experience or coursework in telecommunications, utilities, or infrastructure construction
• Exposure to permitting processes or utility coordination
• Familiarity with OSP (Outside Plant) or network construction terminology
• OSHA 10 certification (or willingness to obtain upon hire)

What We Offer:

• Competitive salary and benefits package.
• Medical, Dental, Vision, Long Term Disability, Short Term Disability and Voluntary Buy Up of Life Insurance
• Paid time off
• Parental Leave
• Team Building events
• Opportunities for professional development and career advancement within a fast-growing telecommunications company.
• A dynamic and innovative work environment that fosters collaboration and growth.