Facilities Operations Coordinator

Job Description

Job Responsibilities

• Support the O&M Manager in the implementation of the Computerized Maintenance Management System, including the development and tracking of KPIs and performance dashboards
• Oversee the Work Order system, update Preventive Maintenance schedules, and support manpower resource planning during project commissioning to ensure efficient operations
• Coordinate procurement, setup, and inventory management of spare parts, ensuring proper identification, cataloging, and compliance with inventory levels based on feedback from vendors, maintenance, and engineering teams
• Conduct regular audits—quarterly, semiannual, and annual—of all spare parts and inventory, maintaining an up-to-date fixed asset register
• Collaborate with facilities management, engineering, and O&M teams to manage the routing and processing of Purchase Requisitions and Purchase Orders, ensuring timely delivery to the Finance & Project Controls teams
• Monitor and track all facilities-related expenses, providing accurate financial documentation and cost tracking to ensure budget adherence

Job Requirements

• Experience in administrative support roles especially with procurement processes, ideally from Manufacturing environment background
• Ability to create KPI dashboards and charts working with Data Engineers
• Strong Inventory, Financial and Budget Management Skills
• Proficient in Microsoft Office suite of programs: Microsoft Excel, Word and PowerPoint & CMMS systems
• Self-directed – able to work towards specific goals and objectives with limited oversight
• Open-minded, adaptable, and detail-oriented with strong organizational skills
• Skilled at multitasking and thriving in fast-paced settings with strong communication skills