Head of Procurement & H7 Lead Procurement Manager

UK & Ireland Head of Procurement & Heathrow H7 Lead Procurement Manager

Department: Commercial

Location: Project Based

Reports to:  UK & Ireland Commercial Director & Line Manager in project (typically Project Commercial Lead)

Key relationships

UK & Ireland Head of Supply Chain, Project Directors, Commercial, Delivery Team, Client, Project Controls, Planners and Supply Chain plus usual project contacts.

Role:  

You will report to the Heathrow Project Commercial Lead and manage the supplier procurement and supply chain process in line with Company procedure and policies.

 In addition to the procurement lead role at Heathrow there is a requirement to ensure that the Ferrovial Construction UK & I Supply Chain strategy is implemented across all UK & Ireland projects.

Key Responsibilities: 

Heathrow H7 Lead Procurement Manager

• Manage and maintain a team of buyers across various projects under the Heathrow H7 framework.

• Ensure compliant on boarding of suppliers & subcontractors in line with procedures 

• Carry out comparatives/ tendering in line with the company procedures and individual client contract requirements 

• Prepare and issue Purchase Orders 

• Ensuring purchase & hire requisitions are processed in a timely manner by the team
• Maintaining a Supplier List dashboard with key metrics; performance, spend, scope 

• Providing colleagues with updates regarding critical dates 

• Liaise with suppliers to monitor the progress of Purchase Orders, ensuring deliveries take place on time and in full 

• Set out & maintain for each contract package a full register of materials & hires taking into account remaining credit, key dates, WBS codes etc. 

• Resolving invoice queries and discrepancies with our suppliers and accounts department 

• Familiarise and become proficient in assessing price comparisons and uploading comparatives on to the procurement system INSITE

• Ensuring the team maintain file management on Asite / approved repositories 

• Ensure company systems, procedures and processes are always adhered to 

• Communicate with suppliers, site teams and other departments in Ferrovial 

• Adopting and promoting Ferrovial Construction UK Vision and Values. 

• Completing End of Contract Supplier evaluation process utilizing the procurement team for delegation to wider FC stakeholders. 

• Advise Project Management/Senior QSs on implications of intended courses of action 

The following bullet points describe the additional duties associated to the UK & Ireland Head of Procurement & Heathrow H7 Lead Procurement Manager role to be performed in addition to those arising from the individual’s project role.

• Develop strategy for the UK & Ireland Procurement function.
• Design and implement reporting strategy and dashboards.
• Mantain and regular update of Ferrovial Construction UK & Ireland Procurement procedures.
• Support in/monitoring of the implementation of such procedure in the UK & Ireland projects for the purpose of project performance analysis / reporting and integration according to the Contract requirements / works information.
• Facilitate Annual Supply Chain conferences.
• Ensure Supply chain B2B meetings are held and action logs are maintained in Ferrovial sharepoint site.
• Mentor procurement managers and team members.
• Liaise with UK & Ireland Procurement staff and set target and review performance.
• Lead the UK & Ireland Procurement forum on a regular basis in coordination with the UK & Ireland Commercial Director.
• Work collaboratively with UK&I Work winning, HSEQ, Quality, HR & Finance functions as required.
• Coordination with Madrid Central Procurement team.
• Produce training and development plan for Procurement UK & Ireland staff in coordination with the UK & Ireland Commercial Director and HR Department.  Implementation and supervision of the Training Programme including delivery of some courses.
• Development of an Audit Programme for the UK & Ireland projects. Implementation and leadership of the Audit Programme including production of reports.
• Support the Tendering Team in the production of Procurement strategies and related Management Plans.
• Identify complex construction and associated risks / opportunities and assist in resolving any problems.
• Work with HR / EIR as required to manage supply chain EIR risks.
• Identifies ways to reduce cost and improve service.
• Reporting and Dashboard production using Power BI.
• Prepare and assess cost forecasts.
• Prepare presentations and attend interviews for the recruitment of Procurement staff.
• To promote company values in all dealing with other employees, clients, subcontractors and other stakeholders.

Skills and Competence: 

• Previous procurement lead experience 

• Good organisational skills and ability to multi-task in a fast-paced environment 

• Enjoys working under pressure with good attention to detail to meet deadlines 

• Excellent communication –(verbal and written) and presentation skills.

• Commercial awareness, awareness of general order terms, as well as the implications of confirmation orders from suppliers. 
• Good understanding of NEC suite of contracts.
• Good IT skills and adaptability.
• Excellent knowledge of documentation systems.

• Expertise with all Microsoft packages, especially Excel including at ease being able to carry out formulas & pivot tables. Experience using Power BI.

• CIPS qualification – level 4 or higher 
• Sound interpersonal skills and ability to interact collaboratively with the supply chain, colleagues and Client.
• Ability to manage a team and deliver timely high quality reports.

Dedication

The UK & Ireland Head of Procurement will continue to perform their duties in their project as Lead Procurement Manager, splitting their monthly dedication along the lines of 85/15% - 80/20% between project/wider UK & Ireland role.

The UK & Ireland Head of Procurement will continue to be based in their project with regular travelling to Head Office in Chiswick and visiting other projects as required.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Ferrovial Construction UK is an Equal Opportunities employer and as such treats applications equally and recruits purely based on skills and experience.

Ferrovial embraces diversity and inclusion, and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills so we encourage candidates from underrepresented groups to apply.