Job Description

Only those applicants with permanent civil service status and/or have passed the exam as a Procurement Analyst are eligible to apply to this job posting, otherwise you will not be considered for an interview. On your cover letter, please state that you are a permanent Procurement Analyst.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP’s water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Agency Chief Contracting Office (ACCO) is responsible for directing and managing the agency’s procurement. The ACCO’s Office works cooperatively with DEP’s operational and support bureaus to manage the procurement process to support their programs and operations requiring capital construction projects, supplies, and services, such as construction and construction-related professional services, primarily, engineering. The ACCO also coordinates with the Mayor’s Office of Contract Services (MOCS), the Comptroller’s Office, the Office of Management and Budget and other agencies. The ACCO’s Office consists of nine (9) organizational groups: Competitive Sealed Bids, Technology Development & Innovation, Contract Administration, Contract Compliance and Opportunities, Purchasing Management, Payments and Accounting, Contracts Review and Negotiations, Procurement Administration, and Large Contract Payments unit.

The DEP’s Design-Build Program currently includes a two-step process to procure design-build services. Step one is the issuance of a Request for Qualifications, where all interested design-build teams are invited to respond. The highest rated teams are shortlisted and subsequently issued a Request for Proposals. Award is based on “best value,” where a combination of technical and price factors is considered. This position will report to the Director of Alternative Project Delivery.

The selected candidate will be expected to assist in the following tasks: develop and manage procurement schedules, manage RFQ, RFP and other solicitations, manage communications with vendors and bureau staff, schedule and facilitate meetings with bureau staff and/or vendors (e.g., evaluation committee meetings, Collaborative Dialogue Meetings), assist in contract negotiations and conformance, draft memoranda, develop meeting agendas, and maintain an organized document control system.

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.