Full-Time
Administrative Assistant
Confirmed live in the last 24 hours
Creative communications and solutions network
Consulting
Compensation Overview
$40,000 - $55,000Monthly
+ Unlimited Time Off + Enhanced Family Care + Health and Wellness Benefits + Monthly Stipend for Gym or Hobbies
Mid, Senior
New York, NY, USA
Required Skills
Communications
Word/Pages/Docs
Excel/Numbers/Sheets
PowerPoint/Keynote/Slides
Requirements
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel, MS PowerPoint and MS Word, in particular)
- Proficiency in time entry systems, such as Fiori is preferred
- Hands on experience with office machines (e.g. scanners and printers)
- Familiarity with email scheduling tools, outlook mail calendar
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Expertise with Outlook, PowerPoint, Word, Excel and other Microsoft Office programs required
- Strong attention to detail, following through on projects and the ability to prioritize and handle multiple tasks
- Adhoc admin projects
Responsibilities
- Manage office calendar for client meetings and VIP visitors
- Send daily news email to staff
- Maintain office wide aliases, contact list, org charts, handy guide, etc.
- Coordinate travel, time-sheets and expense reports for senior staff
- Coordinate meetings, including beverage/food, catering, staff meeting needs, printed materials, etc.
- Assist with new hire prep (welcome email, gift, ship branded swag)
- Vendor invoicing
- Process office invoices in a timely manner, open up POs
- Order office supplies
- Manage Monthly Corporate Account Reconciliation Reports for the purchases made on the American Express BCA & CMC Card
- Maintain list of monetary gifts to employees (Amex cards, etc.) for quarterly Taxable Fringe Benefits Report
- Handle subscriptions
- Maintain/Purchase branded merchandise
IPG DXTRA offers a diverse communications network with creative and meaningful solutions. The specific technologies and methods used in their product are not specified.
Company Stage
N/A
Total Funding
N/A
Headquarters
New York, New York
Founded
2006
Growth & Insights
Headcount