Full-Time
Project Assistant
Updated on 9/3/2026
Deadline 6/10/27
JP Cullen
No salary listed
No H1B Sponsorship
Milwaukee, WI, USA
In Person
Associate's
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Microsoft Office
Customer Service
Requirements
- An associate degree in Business or an administrative field, or a high school diploma or equivalent with two years of Business or Administrative training or equivalent experience.
- A customer-service focus with strong communication and interpersonal skills.
- Proficiency in Microsoft Office programs.
- Ability to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.
Responsibilities
- Support the Project Manager, Superintendent, and/or Site Engineer with accounting and operations activities.
- Enter and submit time sheets.
- Verify time and material tickets from the field for Payroll.
- Gather and send new employee information to Payroll.
- Maintain and distribute trend charts, Procore reports, Operator Inspection sheets, concrete and soil testing reports, Daily End of Shift reports, and similar documents.
- Schedule jobsite visits, Operations Plans, pre-installs, and meetings with clients, architects/engineers, and subcontractors.
- Take weekly jobsite photos and distribute them appropriately.
- Coordinate safety lunches.
- Print job information for field personnel and foremen as needed.
- Update and post safety signage.
- Order field supplies such as lumber and hardware.
- Send Yard Orders and tool transfers to the Yard.
- Draft, send, track, and execute subcontracts and agreements.
- Distribute drawings and contract documents when new documents are produced by the design team.
- Receive, send, and track submittals, including product data, shop drawings, and samples, to and from subcontractors, suppliers, and designers.
- Assist with the change management process.
- Submit or assist with submitting Requests for Information.
- Track RFI responses, update logs, and send them to architects and engineers.
- Post paper and electronic drawing sets with RFIs and change bulletins.
- Send, receive, and track Requests for Quotations from subcontractors and vendors.
- Distribute letters, reports, memos, meeting minutes, and other documents, including confidential documents when necessary.
- Ensure routine daily, weekly, and monthly work items and data reports are received; follow up on and expedite late items.
- Maintain a clean office environment and purchase supplies as needed.
- Maintain electronic and physical files and record documents.