Executive Administrative Assistant

Essential Duties and Responsibilitiesinclude the following. Other duties may be assigned.

• Provides multi-faceted administrative support and assistance to ensure effective use of an executive’s time and productive interactions with staff and the public.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages creation and development of presentations and Excel reporting and analysis.
• Able to facilitate and lead meetings in Teams.
• Able to take complex tasks and figure them out independently.
• Manages the executive’s schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conduct research and information gathering on behalf of the executive and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• May be responsible for directing and deploying support staff or other resources.

Education/Experience

• Minimum of a bachelor’s degree.
• 2-4 years of professional experience

Qualifications: The requirements listed below are representative of the knowledge, skills, and/or abilities required. 

• Individuals will receive general guidance and oversight but is largely expected to work autonomously.
• Ability to read, write, speak, analyze and interpret all forms of communication and business correspondence, primarily in English.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• To perform this job successfully, an individual should have advanced knowledge of the following software programs: Microsoft Office suite of programs (Word, Excel, PowerPoint, SharePoint, Project, Visio, and Outlook).
• Other Skills/Abilities/Specifications:
  • Business communications
  • Self-motivated thinker and learner
  • Call screening
  • Document preparations
  • Management reporting
  • Meeting scheduling and logistics, including leading virtual team meetings
  • Travel arrangements