Accounting Specialist

Overview

UIC Arctic Operations and Development is hiring an Accounting Specialist based in Barrow, Alaska. This role is responsible for preparing, verifying, and processing accounts payable and receivable invoices, as well as supporting general accounting functions and other assigned duties.

Responsibilities

Essential functions will include:

• Review inbox for invoices or other A/P or A/R related documents, determine course of action: payment process, seek authorization (coding) or distribute to appropriate accounting personnel, electronic depositing of checks, inputting batches into accounting system.
• Check email daily for invoices, past due statements, or other A/P and A/R documents requiring payment processing.
• Input and verify accounting codes with numerical accuracy on invoices against the chart of accounts.
• Process approved A/P invoices for payment to appropriate vendor and mail out.
• Process approved A/R deposits and invoices to appropriate customer, including water sales, car rental sales, gravel sales, and real estate rent.
• Send A/P and A/R transactions or documents to staff and vendors using fax, email, mail, or accounting software.
• Assist and coordinate monthly reconciliation of A/P and A/R transactions to the statement of accounts and agings.
• Print “AP Edit Reports” or other “AP Report Options” for GL transaction review of accounts upon request, and file.
• Other duties as assigned.

Knowledge and Critical Skills/Expertise:

• Math and reading comprehension.
• Time management and critical thinking.
• Active listening and learning.
• Strong communication skills.

Qualifications

Minimum Qualifications:

• Knowledgeable in Microsoft Excel, Word, Outlook, and SL Dynamic programs.
• Exhibits good communication skills in writing, verbally, and on the phone.
• Exhibits good 10 key calculator skills.
• Knowledgeable of accounting principles.
• Ability to multi-task, work under pressure, and meet deadlines required.
• Ability to maintain the highest confidentiality of all Company information.
• Ability to pass a NON-DOT pre-employment drug screening, and must follow all NON-DOT Drug and Alcohol testing program requirements.

Preferred Qualifications:

• Associate of Arts or Science degree.
• Two to five years of related accounting experience.
• Knowledgeable with Sage Timberline accounting system.

Physical and Mental Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additionally:

• The employee is frequently required to read text on a computer screen and hard copy, sit for extended periods of time, talk, and hear.
• The employee is occasionally required to stand, walk, and reach with hands and arms.
• The employee is exposed to moderate levels of noise in a well-lit, well-ventilated, and moderately paced office environment.
• The employee must regularly lift and/or move up to 20 pounds.