Office Manager
Posted on 3/24/2023

201-500 employees

Automated enterprise administration & communication tool
Company Overview
Homebase's mission is to make work easier for small businesses and hourly workers. The company is building an operating system to help small businesses with scheduling, timesheets, labor costs, hiring, onboarding, team management, and more.
Toronto, ON, Canada
Experience Level
Desired Skills
Administrative & Executive Assistance
  • You are genuinely interested in building relationships and enjoy partnering cross-functionally
  • You are remarkably organized and have a keen eye for even the most minute details - not only are you meticulous with maintaining an office, but you take pride in everything you do
  • You are great at working with and managing multiple personalities and communication styles
  • You take initiative, follow through, and work with a sense of urgency
  • You are able to balance several tasks at once with little hand-holding, and can easily pivot as priorities change
  • You are someone who will develop new processes, optimize workflows, and make operations more efficient
  • You are resilient and resourceful, able to troubleshoot and resolve roadblocks - you are able to break down a problem and take decisive action when needed
  • You like to have fun and love to host events
  • You have a general willingness to help out wherever help is needed
  • You love local businesses - you keep lists of your favorite coffee shops, restaurants, and local vendors
  • 2+ years of experience in a service or support role
  • Administrative Assistant or Office Management experience preferred
  • Proficient with GSuite
  • Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
  • Ability to work with different functional groups and levels of employees to effectively and professionally achieve results
  • Ability to travel to the U.S. occasionally
  • Ability to maintain strict confidentiality
  • Be the Homebase culture keeper by upholding existing company traditions and finding new ways to delight our team
  • Office management - help keep the office pleasant and productive (ordering and stocking office supplies, troubleshooting phone/printer issues, maintaining a tidy office, etc.)
  • Administrative responsibilities - welcoming visitors, receiving deliveries, managing utilities and other administrative duties
  • Coordinate with vendors such as office cleaners, lunch delivery, office supplies, snacks and beverages, landlord relations, etc
  • Onboarding employees - setting up new employee computers, handing out key fobs, providing office tours, handling employee paperwork, communicating company culture, occasionally hosting new hire orientation, etc
  • Calendar management - help with meeting scheduling, coordination, and shuffling conference room reservations
  • Be the go-to resource in the office for all employee questions, help employees with their concerns or help them find the right person