Job Posting Title:
Student Organizations Graduate Assistant
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Hiring Department:
Office of the Vice President for Student Affairs
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
20
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FLSA Status:
To Be Determined at Offer
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Earliest Start Date:
Ongoing
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Position Duration:
Limited Duration Based on Business Need
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
As a member of the Student Organizations team, the Student Organizations Graduate Assistant will play an essential role in supporting student organizations by assisting with indoor room and outdoor space reservations and providing guidance throughout the event planning process. This position involves working closely with your supervisor and student groups to reserve spaces, ensuring that events are in line with institutional policies and procedures. The Graduate Assistant will play a role in creating a vibrant campus environment that fosters engagement and community-building.
CAREER READINESS COMPETENCIES RELATED TO THIS POSTION:
Career and Self Development - Proactively develop oneself and one’s career through continual personal and professional learning, awareness of one’s strengths and weaknesses, navigation of career opportunities, and networking to build relationships. Communication - Clearly and effectively exchange information, ideas, facts, and perspectives with people inside and outside of your organization. Critical Thinking - Identify and respond to needs based upon an understanding of situational context and logical analysis of relevant information. Leadership - Recognize and capitalize on personal and team strengths to achieve organizational goals. Professionalism - Understand and demonstrate effective work habits, and act in the interest of the larger community and workplace.
Teamwork - Build and maintain collaborative relationships to work effectively toward common goals, while appreciating viewpoints and shared responsibilities. Technology - Understand and leverage technologies ethically to enhance efficiencies, complete tasks, and accomplish goals.
Responsibilities
- Assist in the managing of the student organization room reservation system process and software systems
- Advise student organizations regarding program planning, interpretation of univeristy policy, and risk management, including consulting on indoor and outdoor events
- Assist in special assignments and serve on Student Organizations, Dean of Students and Division of Student Affairs committees and teams as requested. Other related functions as assigned
Required Qualifications
- Must be a currently enrolled graduate student (taking at least 9 hours).
Preferred Qualifications
- Interest and knowledge in the development of services and programs that support registered student organizations, individual student leaders and campus involvement
- Ability to utilize concepts of student development in policy comprehension and administrative duties
- Excellent written and oral communication skills
- Proven organizational skills and strong interpersonal skills
- A commitment to creating an environment that is connected and where belonging for all students is considered
- Experience with computer hardware and software or the ability to learn applications quickly (i.e. Microsoft office suite products)
- Other experience/skills as relevant to specific position responsibilities
- Availability during the summer term
Salary Range
$19.33 per hour
Working Conditions
- Hands-on work in student personnel field, providing excellent work experience
Work Shift
- Hours to be scheduled between 9:00 a.m. and 5:00 p.m., Monday through Friday, with some prescheduled evening and weekend hours
Required Materials
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html
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Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Administrative & Executive Assistance (1)