Real Estate Project Coordinator

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description:

The Real Estate Project Coordinator collaborates directly with firm clients, stakeholders and Real Estate attorneys and other departments across the firm to implement efficient, cost-effective workflows and solutions and insure timely execution of deadline-driven work. This is an internal and external client-facing role responsible for efficient delivery of legal service in the Real Estate Section, ensuring legal team and client requirements are met.

Key Responsibilities and Essential Job Functions:

• Deal administration and management using appropriate technology.
  • Follow up with client on administrative info as needed per deal attorney/paralegal request: 
  • Track and update information needed to ensure billing matters can be opened and billed, assist with billing matters as requested. 
  • Obtain back title, follow up on status of title and surveys, update deal tracker regarding same.
  • Calculate critical dates once a deal is signed and input into deal tracker once approved by deal attorney.
  • Review executed contract and title commitment/report in connection with preparation of closing document checklist.
  • Update critical date notifications and status in deal tracker as directed by deal attorney. 
• Title/Survey
  • Assist with administrative title/survey functions, including obtaining surveyor information, obtaining title policy from Landlord, following up and updating system on title status.
  • Work with architects, surveyors, and title company to order and obtain survey and title commitment and policy if needed.
  • Track the status of title and survey requests and follow up to ensure timelines are met.
  • Coordinate payment of title work/policies and recording fees.
• Closing/Delivery Coordination 
  • Generate closing documents, delivery/rent commencement memos, memos of lease, SNDAs or other pre-negotiated forms that may be attached as exhibits to the agreement.
  • Prepare signature packets and coordinate execution once approved by deal attorney.
  • Manage/update closing checklist.
  • Save final documents to the system and preparing closing binders/files. 
  • Post-Closing follow up items (for example, getting recorded docs or final policy from Title Company) 
• Special project and duties as assigned.

Required Skills:

• Capable of managing multiple tasks, priorities, and deadlines in a demanding environment.
• Ability to review and analyze complex legal documents and contracts with precision.
• Excellent written and verbal communication skills
• Experience working collaboratively with cross-functional teams and external partners.

Required Qualifications & Education:

• Bachelor’s degree

Preferred Qualifications & Education:

• 3+ years of related experience
• Familiarity with a variety of data management platforms

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.  Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.