Human Resources Specialist

Position Overview:

The HR Specialist will be based in our Montreal office and report to the Americas HR Manager. They will provide support all offices in the region and be part of a global HR team. They will be responsible for providing day-to-day HR administrative support and coordinating the onboarding experience for new hires. This role ensures accuracy in HR documentation, maintains compliance with company policies, and creates a smooth transition for employees joining the organization.

Administrative Support:

• Maintain and update employee records in the HRIS system and personnel files.
• Support HR reporting and data entry.
• Manage regional email inbox and respond to routine employee inquiries within agreed to SLAs.
• File, organize and archive HR documentation for Compliance and audit readiness.
• Audit data on a regular basis to ensure accuracy.

Onboarding:

• Coordinate pre-boarding tasks including required documentation, background checks, and system access.
• Facilitate orientation sessions to introduce company policies, culture, and resources.
• Ensure new hires complete all required paperwork.
• Collaborate with Office Management and IT to ensure workstations, tools, and accounts are ready for new employees.
• Monitor the onboarding process and gather feedback for continuous improvement.

Projects and Special tasks:

• Support in Statutory and internal audits.
• Support on tax credit returns
• Prepare and control the process notes, procedure documents, policies, etc.
• Participate in global projects where needed.
• Any other tasks assigned by the HR manager or Head of HR.

Required Qualifications 

• Bachelor’s degree or equivalent with a minimum of 2 years’ Specialist experience
• Strong prioritization and time management skills.
• Self-motivated and disciplined individual with analytical skills.
• Effective communication, relationship-building, and responsiveness to stakeholders are vital
• Excellent written and verbal skills, including strong presentation skills.
• Proficiency with Microsoft Excel, Word, Access, and PowerPoint.
• Experience with Workday (ideal but not required).