Full-Time
Litigation Docket & Court Services Specialist
Updated on 9/3/2026
Barnes & Thornburg
1,001-5,000 employees
Nationwide full-service law firm
No salary listed
Philadelphia, PA, USA
Hybrid
Hybrid schedule required in Philadelphia.
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- Deep, specialized understanding of court structures, litigation lifecycles, and civil procedure, including Philadelphia state and federal court rules.
- Proven ability to prioritize and execute multiple urgent filings and tasks under tight, competing time constraints in a high-volume litigation environment.
- Excellent verbal and written communication skills to explain complex procedural rules to attorneys, staff, and external court personnel.
- At least 5 years of recent litigation docketing and court filing experience within a mid-to-large law firm, including national experience with a heavy emphasis on Pennsylvania county, state, and federal courts.
- Expert proficiency in rules-based docketing systems such as Milana and/or CompuLaw.
- Extensive hands-on experience with court e-filing databases such as PACER/ECF, PA-eFile, and Odyssey.
- Highly proficient use of iManage or a similar document management system and Adobe Acrobat Professional for document manipulation, splitting, and redaction.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Familiarity with State, Federal, and Pro Hac Vice bar admissions processes.
- Willingness to assist in training and mentoring junior docketing or filing personnel.
- Oversee and personally execute the electronic filing of pleadings, motions, and complex legal documents in federal, state, and appellate courts nationwide.
- Serve as the resident expert on filing logistics, local procedures, and protocols for the Philadelphia Court of Common Pleas, Pennsylvania state courts, and the U.S. District Court of Pennsylvania.
- Advise attorneys and paralegals on complex local court rules, judges' individual practices, and filing requirements.
- Manage and resolve complex electronic filing rejections, docketing discrepancies, and technical court-platform issues.
- Assist case teams with administrative compliance related to State, Federal, and Pro Hac Vice bar admissions.
- Perform final quality control on pleadings and documents before electronic filing, ensuring compliance with court-specific formatting, redaction rules, signature guidelines, and exhibit requirements.
- Audit and verify data entered into the firm's Milana docketing system to ensure dates, deadlines, and events are calculated accurately under the relevant rules of civil procedure.
- Interpret and apply the Federal Rules of Civil Procedure, Pennsylvania Rules of Civil Procedure, local Philadelphia rules, and other state and local court guidelines to calculate and enter litigation deadlines.
- Review incoming litigation documents for critical dates and enter deadlines, discovery schedules, and other event reminders into the firm's rules-based docketing software.
- Alert attorneys and paralegals about urgent upcoming deadlines and maintain end-to-end communication regarding document receipts and filing confirmations.
- Conduct routine docket sweeps and audits of active case files, identify obsolete deadlines, manually capture non-deadline-triggered events such as judges' individual rules, and reconcile case statuses for closed matters.
- Retrieve information on litigants, court cases, dockets, and judicial profiles from online databases, including PACER, Westlaw, Bloomberg Law, DocketBird, and CourtLink.
- Create, prepare, and distribute customized docket reports detailing upcoming deadlines to legal teams across multiple offices.
- CompuLaw experience is preferred.
- Experience with similar document management systems is acceptable in place of iManage.
Barnes & Thornburg is a law firm with more than 850 lawyers in 26 offices nationwide. It provides legal services across many disciplines, assembling focused teams to meet each client's needs and help them conduct business in today’s changing marketplace. The firm’s approach combines deep expertise with cross-practice collaboration to handle complex legal matters, from transactional work to litigation, regulatory, and advisory services. What sets Barnes & Thornburg apart is its large, nationwide footprint and ability to mobilize specialized teams quickly, drawing on experience from multiple sectors and practices. The firm’s goal is to help clients achieve their business objectives by providing practical, results-oriented legal support that adapts to evolving legal and market conditions.
Company Size
1,001-5,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Indianapolis, Indiana
Founded
1982
Get referred to Barnes & Thornburg
See people who can refer or advise you
Simplify's Take
What believers are saying
- Andrew Detherage said March 2026 was one of our best financial years.
- Buck Owen became COO on 2026-07-06, sharpening integration and technology execution.
- Raleigh, Baltimore, Phoenix, and Denver expansion widened Barnes & Thornburg's recruiting runway.
What critics are saying
- Detherage admitted 71 partners and 130 lawyers blew up the 2026 budget.
- Rapid 2026 hiring from K&L Gates, Nixon Peabody, and Bradley Arant strains integration.
- If lateral momentum stalls, Barnes & Thornburg loses the scale narrative against bigger Am Law rivals.
What makes Barnes & Thornburg unique
- 2026 lateral blitz added 39 public-finance lawyers, 12 healthcare lawyers, and 3 prosecutors.
- Healthcare now spans almost 140 lawyers after the August 2026 Raleigh expansion.
- Barnes & Thornburg operates 26 offices, pairing national scale with industry-focused practices.
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Barnes & Thornburg welcomes 12-lawyer team in key expansion of Healthcare Industry practice. Veteran healthcare lawyers strengthen firm's regulatory, compliance and False Claims Act capabilities In a move that reinforces its commitment to serving healthcare providers, health systems, academic medical centers, life science companies, and other industry stakeholders across the country, Barnes & Thornburg - a national law firm with more than 900 lawyers in 26 markets - announces the addition of a 12-lawyer healthcare team in its Raleigh office. The team significantly deepens the firm's healthcare regulatory, compliance, data privacy, clinical research, transactional, and False Claims Act capabilities in the Research Triangle Park (RTP) region and nationally. "We are pleased to welcome our fifth lateral group this year in what has been an extraordinary year for the firm. This addition is another important step in our long-term strategic growth," said Andrew Detherage, managing partner of Barnes & Thornburg. "Healthcare has been a strategic growth focus for us, and this team immediately enhances our capabilities in one of the fastest-growing sectors of the economy while strengthening our presence in the Southeast, an increasingly important market for healthcare and life sciences innovation. They are a perfect fit for our culture." The team joins from K&L Gates, where partners Kelsey Jernigan and John Lawrence led the practice. At Barnes & Thornburg, Lawrence will serve as the managing partner of the Raleigh office (effective Nov. 1, 2026); Jernigan as director of healthcare regulatory services. The other partners include Jared Burtner, Nathan Huff, Carolyn Merritt, McNair Nichols and Rebecca Schaefer, along with associates Christian Flemming and Michael Phillips. Together, they represent hospitals, health systems, academic medical centers, physician groups, laboratories, pharmaceutical companies, and other healthcare organizations that navigate an increasingly complex regulatory landscape. "Our clients are confronting unprecedented regulatory scrutiny alongside rapid change across the healthcare industry," said John Kelly, chair of Barnes & Thornburg's Healthcare Department. "John and Kelsey have assembled an exceptional team that is highly regarded for guiding healthcare organizations through their most sophisticated litigation, enforcement and regulatory challenges. Their experience perfectly complements our existing strengths and substantially expands the depth and breadth of our national healthcare platform." With more than 140 lawyers, Barnes & Thornburg's Healthcare Industry practice represents clients across the full spectrum of the industry, including regulatory compliance, government investigations, reimbursement, fraud and abuse, corporate transactions, litigation, privacy, labor and employment, intellectual property and life sciences matters. "Barnes & Thornburg has built a collaborative national platform with an outstanding reputation for client service and sophisticated legal work," said Lawrence. "The firm's deep experience across its litigation, healthcare, life sciences, corporate and regulatory practices creates tremendous opportunities to help clients address increasingly complex challenges. The firm is committed to excellence, collaboration and practical, business-focused counsel, and our team is very excited to join." Additionally, Jernigan added, "Healthcare organizations need advisors who understand not only the regulatory framework but also the operational realities they face every day. Barnes & Thornburg's multidisciplinary approach allows us to deliver comprehensive solutions that help clients manage risk while achieving their strategic objectives. We are excited to begin this next chapter alongside such talented colleagues." With this addition of 12 healthcare lawyers, Barnes & Thornburg continues its historic hiring spree - ranked No. 1 by Pirical for Q1 2026 lateral partner additions - with five lateral group acquisitions preceding this one. A 39-lawyer public finance and infrastructure group joined in February and March, followed by a 12-lawyer insurance recovery team, a six-lawyer tax and insurance recovery cohort in April, a three-lawyer entertainment team in May, and a three-lawyer white-collar group in July. Barnes & Thornburg opened its Raleigh office in 2019 with a focus on intellectual property and the life sciences industry. The office now also provides M&A and private equity, litigation, and healthcare services as it becomes a destination for the region's premier legal talent. About Barnes & Thornburg. Barnes & Thornburg operates 26 offices across the United States, enabling more than 900 lawyers to serve clients nationwide. As one of the 100 largest law firms in the country, we provide seamless coast-to-coast coverage for high-stakes litigation, complex transactions and innovative IP matters. Our national reach and knowledge of local markets help clients conduct business confidently wherever opportunities arise. Visit btlaw.com. Related professionals.
The American Lawyer and Law360 cover Barnes & Thornburg's pickup of 12-lawyer healthcare team. The American Lawyer and Law360 reported that Barnes & Thornburg added a 12-lawyer healthcare team to its Raleigh office. In an interview with both publications, partners John Lawrence and Kelsey Jernigan, who lead the team, discussed why they made the move and what they bring to the firm. "We were incredibly impressed with the growth of Barnes & Thornburg's healthcare group over the last four years," said Lawrence, who will serve as managing partner of the Raleigh office (effective Nov. 1, 2026) to AmLaw. "Our areas of expertise are very similar, but we also bring additional areas as well so we can help create a really comprehensive group, and we're so excited about that that will look like." Jernigan told Law360 that the team has longstanding relationships with institutional healthcare providers whom they've advised on all aspects of their business. "We handle transactions, litigation and prospective regulatory compliance," Jernigan said. "This provides Barnes & Thornburg and its existing client base a broad range of experience to draw from, including benchmarking, creative structuring of complex affiliation among providers, successful strategies in defusing government scrutiny and navigating the intricate regulatory landscape." Firm Managing Partner Andrew Detherage and Healthcare Department Chair John Kelly told The American Lawyer that Barnes & Thornburg made growing its Healthcare Industry practice a strategic tenet beginning when Kelly first joined the firm in 2022. "When Andy and I met years ago, the vision he had for the healthcare practice was to shift it to an industry practice focus. It makes sense in this environment we live in today and the needs of our clients," Kelly said. "Now we have almost 140 lawyers in the healthcare industry practice that can service nearly every need a healthcare client has. We thought it would take five years to get there, and it took slightly less than that." The American Lawyer and Law360 noted that Barnes & Thornburg has been on a hiring tear throughout 2026, with this being the firm's fifth major lateral group acquisition. Detherage estimated that the firm has hired over 70 lateral partners and more than 130 attorneys overall this year. "We've kind of blown up our budget in many respects because we added 71 partners and a good number of other lawyers," he said. "We're doing really well, we're ahead of forecast, and we have every reason to believe we're going to finish really strong this year, which is extraordinary given how many people we've brought on." Related professionals.
Barnes & Thornburg named among top law firms in The Lawyer's inaugural New York 100. Barnes & Thornburg has been recognized in The Lawyer's inaugural New York 100, a list of New York's leading law firms. The report examines the structure and performance of firms operating in New York based on scale, partnership investment, leverage, profitability, and other metrics, offering a deep analysis of the evolving New York legal market. Barnes & Thornburg's New York office, led by partner Rob Boller, opened in 2020 with six partners; its attorney headcount has grown since then by over 750%. The firm's Corporate Department, along with several practices, are chaired or co-chaired from New York, including commercial litigation, private funds and asset management and private credit. The New York office advises clients on corporate transactions, investment structuring, dispute resolution, and other complex legal issues across a variety of industries, with particular experience and emphasis on the financial services sector. The Lawyer is a prominent British legal business publication that provides news, market intelligence, data and analysis of the legal industry across the U.K. and globally. View the full report here. Related professionals. Keep up to date in a changing world. Do you want to receive more valuable insights directly in your inbox? Visit our subscription center and let us know what you're interested in learning more about.
Barnes & Thornburg expands White Collar practice with addition of former federal prosecutors | barnes & Thornburg. Barnes & Thornburg announced today the additions of partners Jeff Ansley and Andrew Robbins in Dallas and partner David Last in Washington D.C., further bolstering the firm's White Collar, Compliance and Investigations (WCCI) practice with three accomplished former federal prosecutors and trial lawyers.