Initial Posting Date:
06/26/2025
Application Deadline:
07/09/2025
Agency:
Judicial Department
Salary Range:
$7,574 - $11,749
Position Type:
Employee
Position Title:
Supervisor 3 (Two positions available!)
Job Description:
This recruitment will be used to fill multiple positions.
Interviews: Due to the high volume of applications we receive, it may take several weeks after the job posting deadline for us to schedule interviews.
Who We Are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to positively impact their community, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for these positions. We welcome all candidates who are inspired by our work and mission.
Benefits To You
We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Salary offers are made with consideration of the candidate’s education and experience.
Position Highlights
The Washington County Circuit Court in Hillsboro, Oregon, is hiring two Supervisor 3s to support our largest departments: family law and judicial support. The Domestic & Juvenile Supervisor will oversee 14 employees, including our Behavioral Health Analyst and our staff who handle domestic and juvenile cases. The Domestic Judicial Support & Facilitation Supervisor will oversee 13 employees, including Judicial Assistants and Courtroom Clerks who support domestic judges, the Family Law Assistance Program, and the regional remote Northwest Oregon Facilitation Initiative.
Both positions will partner with our court’s Trial Court Administrator and Deputy Trial Court Administrator in supervising, coaching, motivating, and mentoring staff. You will create training programs for new and existing employees. You will review and approve work schedules, leave requests, and timesheets, as well as track attendance and protected leave. You will assign and monitor work, provide feedback and performance evaluations, investigate and resolve staff grievances, and handle disciplinary actions. As hiring needs arise, you will develop position descriptions and lead all aspects of recruiting, hiring, and onboarding.
You will stay abreast of changes in laws, rules, policies, procedures, business processes, and other guidelines that affect our work. You will analyze court processes, identify opportunities for improvement, recommend changes, and implement solutions. You will also maintain a collection of procedure manuals and resource materials.
As part of your essential customer service role as supervisor, you will work with attorneys, state agencies, businesses, and the public to resolve the most complex and sensitive inquiries and complaints. You will attend court management team meetings and make recommendations related to budget, staffing, policies, and procedures. You will also join a variety of OJD and local court committees and will liaise between our court and partner agencies.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter (REQUIRED)
Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your full name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter “To the Hiring Manager.”
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume (REQUIRED)
Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidates must have an associate’s degree in business, management, or a related field.
AND
Five (5) years of progressively responsible supervisory or staff-support experience. Qualifying OJD experience would be at the equivalent of Court Operations Associate or above.
Note: Your recent experience must reflect staff support or supervision, directly or through lead workers, of staff performing a wide variety of clerical, analytical, and technical support duties. The supervisory experience must include most, or all, of the following:
• special projects,
• developing and updating policies and procedures,
• hiring or recommending hiring,
• training,
• assigning and reviewing work,
• evaluating performance,
• responding to staff concerns, and
• handling disciplinary actions.
OR
Any combination of education and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
Experience supervising staff, with demonstrated success in training, motivating, assigning and evaluating work, disciplining, and coaching.
Experience and skill communicating with tact and diplomacy in customer service functions that include providing direct service to the public and customers, explaining rules, policies, procedures, and decisions, and resolving moderate-to-complex issues for customers on behalf of an employer.
Experience creating and updating business processes.
Experience recognizing, addressing, and managing conflict in a business or professional setting.
Experience and proficiency using software programs, databases, and electronic file management.
Experience working in a court system or other legal environment is preferred but not required. Familiarity with domestic relations (divorce, child support, parenting time, etc.) and juvenile (delinquency and dependency) case processing is preferred.
Bilingual Spanish proficiency is preferred but not required.
Working Conditions
These are full-time positions, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. These positions are FLSA-exempt and ineligible for overtime compensation for hours worked in excess of 40 per workweek.
Occasional after-hours or overtime work, including weekends or holidays, may be required.
These positions may periodically rotate to other departments.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who may be angry, hostile, confused, or frustrated.
Long periods of sitting or standing while using a computer.
Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.
Questions and Support
If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting, call 503-986-5930 or email [email protected].
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
