Full-Time

Administrative Coordinator

Posted on 11/21/2024

Medical University of South Carolina

Medical University of South Carolina

Compensation Overview

$39k - $72.1kAnnually

Junior, Mid

Charleston, SC, USA

Category
Administrative & Executive Assistance
Administrative Support
Scheduling & Travel Coordination
Required Skills
Customer Service
Requirements
  • A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
Responsibilities
  • Manages and coordinates the clinical, inpatient, and outreach assignments for the Division of Maternal Fetal Medicine (MFM).
  • Gain proficiency in MUSC’s provider scheduling software program (Qgenda) including building and maintaining rules of automation and working exceptions while ensuring ambulatory, inpatient, and outreach sites are adequately covered.
  • Manage division’s leave requests and identify potential risks to covering the division’s assignments. Make recommendations for improvement, implement change(s), monitor progress, and provide reports to key stakeholders.
  • Perform audits for accuracy and facilitate changes using Outlook, QGenda, Epic, Simon Web, & all other supportive software.
  • Notify ambulatory sites and departmental staff of assignments and changes to schedule.
  • Scheduling and coordinating meetings, maintaining Outlook calendar to ensure engagements are scheduled, and communicating with other team members of scheduling conflicts.
  • As needed, prioritize and organize director’s outlook email to ensure pertinent information is escalated as appropriate and followed up on.
  • Coordination with HR administrator in recruiting and onboarding new providers.
  • Updating and/or maintaining CV’s and Interfolio to ensure all information is current for annual evaluations as well as promotions.
  • Coordinating with HR Coordinator on completion of re-credentialing requirements for MUSC as well as outreach hospitals including license renewals as well as academic assessments.
  • Ordering meals, setting up AV, and taking minutes as needed.
  • Responsible for preparing travel reimbursements for division. Ensures all forms are complete and include all required documentation for processing.
  • General administrative support to all members of the division.
  • Knowledge of educational policies, rules, and regulations, attend regular educational meetings and take minutes as needed.
  • Assist the Education Manager and team with special projects as needed including identifying resolutions and improvements with program processes.
  • Provide backup to other education team members.
  • Must work collaboratively with other administrative staff within the department and the institution to provide optimal customer service to internal and external customers. Answering phones and providing necessary information regarding the MFM division in a timely and efficient manner.
Medical University of South Carolina

Medical University of South Carolina

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