Administrative Assistant

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

The Administrative Assistant, Corporate Communications will be responsible for collaborating and supporting Sony Music’s Corporate Communications team. You will be a curious, highly organized, team player who works closely with the broader group to support efforts across the entire division and help execute the Company’s Corporate Communications strategy.

What you'll do:

• Take the lead on all administrative needs for Executive Vice President, Corporate Communications which includes coordinating the calendar, arranging and booking meetings, coordinating/booking travel, and expense reports among other areas.
• Manage expense report and travel processes for three other Communications leaders as directed.
• Be responsible for Corporate Communication team’s weekly meetings which includes producing and maintaining agendas, and other tasks as needed.
• Develop agenda, book speakers for, and coordinate all aspects of team strategy meetings throughout the year.  
• Oversee ordering of team supplies on a regular basis.
• Facilitate the Company’s daily morning clips process which includes gathering and monitoring global news outlets for relevant Sony Music news and industry clips and distribute to multiple audiences including Sony Music senior executives by a specific time in the morning; continue monitoring for breaking and relevant news coverage throughout the day including after hours.
• Create regular clip round ups for distribution to key audiences while maintaining database of key press clippings.
• Oversee, with Executive Vice President, Corporate Communications, invoice payments and department finance logistics.
• Coordinate with appropriate Sony Music Corp Communications team member to liaise with Sony Corp’s Corporate Communications team on various requests.
• Manage and keep up to date all Team calendars.
• Maintain press lists in addition to other distribution lists.
• Work closely with the Audience Coordination team to support the Company’s engagement efforts which include sending Company-wide emails, filming various series for the intranet, and developing and engaging in relevant content series. 
• Keep entire team activities organized and develop ideas of ways the Corporate Communications team can act more efficiently and collaboratively.
• Other tasks as needed are related to Corporate Communications, which can include but is not limited to, maintaining distribution lists, sending Company emails, distributing mail and supporting the overall team.
• Engage with Corporate Communications team members to participate in interested projects beyond your defined role.

Who you are:

• Have at least 1-2 years of relevant administrative working experience.
• Superior organizational skills.
• Respectful of deadlines and attention to detail.
• Experience in video content development and editing a plus.
• An exceptional communicator with extraordinary time management skills.
• Able to work in highly confidential environments.
• A proactive, flexible, self-starter who has strong problem solving and interpersonal skills while being able to work independently.
• Have the ability to manage time and varied priorities to achieve goals and juggle multiple projects/deadlines simultaneously.
• A very organized professional, able to create and maintain very strong business relationships.
• Have an interest in pursuing a career in Communications.
• Must be available on evenings and weekends as needed for events, communications needs and other important tentpoles.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day 
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community. 
• The space to accelerate progress, positively disrupt, and create what happens next 
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.