The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
- Please note that applications must be submitted prior to the close of the recruitment.
Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or [email protected].
Job Description
University Police Department (UPD), Southern Command invites applications for an Administrative Assistant 3. Questions? Please contact [email protected].
ROLE OF THE POSITION
The Administrative Assistant 3 will administer and coordinate UPD's records management and property/evidence functions. This role is responsible for the accurate receipt, logging, classification, filing retention, and secure storage of official records, as well as coordinating and overseeing the documentation, tracking and handling of property and evidence.
The position ensures the integrity, accuracy and confidentiality of all records and evidence in compliance with applicable laws, regulations, and departmental policies and procedures, independently applying and interpreting requirements to ensure compliance. Duties include maintaining organized record systems, monitoring chain of custody documentation, supporting audits, and coordinating and facilitating the timely retrieval and release of records and evidence as authorized.
This role requires strong organizational skills, attention to detail and the ability to handle sensitive information with discretion while maintaining strict confidential standards, as well as the ability to exercise independent judgment in applying policies and legal requirements to specific situations. This position has a direct impact on the integrity, legal compliance, and admissibility of evidence and public records, ensuring the department meets statutory requirements and supports successful criminal justice outcomes. Errors in judgment or processing could result in compromised investigations, legal liability, or loss of public trust.
DEPARTMENT INFORMATION
The department is a full-service police department comprising patrol operations, administration, police dispatch and a detective division. Services include a canine program, walking and bicycle patrols, and a pro-active, selective traffic enforcement program and takes a leadership role in preparing the University to respond to large-scale crises and events. The patrol area for UPD encompasses all Nevada System of Higher Education facilities in the Las Vegas Metropolitan area. For more information, please visit: https://www.unlv.edu/police.
COMMITMENT to DIVERSITY
The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.
MINIMUM QUALIFICATIONS
Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which includes experience in one or more of the following areas:
- Maintenance of complex records and files
- Public/customer relations, including explaining detailed policies, regulations, and requirements
- Preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms
- Assisting staff and management with projects and activities
ORone year of experience as an Administrative Assistant II in Nevada State service
ORan equivalent combination of education and experience as described above
Preferred Qualifications
Experience supporting law enforcement or public safety operations
Experience in property and evidence management
Experience in police records or criminal justice records management
Experience in digital evidence management
Experience with video and/or audio redaction
Experience handling public records requests involving confidential or criminal justice information
Experience providing administrative support in a law enforcement environment
Preferred Knowledge, Skills, and Abilities
Working knowledge of evidence handling protocols and chain of custody
Strong attention to detail and accuracy
Ability to maintain confidentiality and handle sensitive information
Proficiency with evidence management systems, Microsoft Office and Google Workspace
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Certifications and Licenses
Valid Nevada driver’s license.
Certification in property and evidence management (such as through the International Association for Property and Evidence) is preferred and should be obtained within the first year of employment.
SALARY
Grade 27 Step 1, salary $46,207.44. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.
BENEFITS OF WORKING AT UNLV
Generous compensation packages, separate paid time off for annual and sick leave, and holidays
Excellent health insurance including medical, dental, and vision
No state income tax
Comprehensive retirement plans and voluntary benefits programs
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses, domestic partners, and dependents
PERKS
Flexible work schedule (depending on your department)
Employee recognition and appreciation programs
Personal and professional development opportunities
UNLV athletics ticket discounts
Employee discount at UNLV’s Student Wellness Recreation Center
Statewide employee purchase program discounts
RebelCarddiscounts on and off campus
Wellness programmingfor all UNLV faculty and staff at no cost
HOW TO APPLY
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran’s status. Attach ALL documents in the CV/Resume attachment section when applying. Your application will NOT be moved forward if your application is incomplete.
This recruitment will remain open until filled. Materials should be addressed to Admin Assistant 3 Search Committee and must be submitted through Workday, as we do not accept emailed materials. Questions? Please contact [email protected].
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
EEO/AA STATEMENT
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.
TITLE IX STATEMENT
The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: [email protected], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [email protected]; or to both. Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.
JOB CATEGORY
Classified
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. Any education and work experience must be clearly documented.
Posting Close Date
08/31/2026
Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work schedule are subject to change based on organizational needs.
Administrative & Executive Assistance (1)