Site Administrative Assistant

Located within one of the most strategic industrial hubs in the Filago (BG) area, Synthomer S.r.l. specializes in the production of synthetic latexes in aqueous emulsion (NBR and SBR). These materials are the foundation of countless applications—from paper to carpets, from rugs to non-woven fabrics and adhesive tapes, disposable and reusable gloves.

What truly sets us apart is our strong commitment to building a safer, healthier and more sustainable future. For us, protecting the environment, health, and workplace safety (SHE) isn’t an added value: it’s a core part of how we do business.

Every day, we strive to reduce our environmental impact, minimize the use of natural resources and eliminate any potential risks for those who work with us or use our products.

We believe in continuous improvement, in the power of ideas, and in the value of collaboration among diverse individuals. That’s why we are committed to fostering an inclusive, dynamic, and inspiring environment where every talent—regardless of gender, age or background—can grow and thrive.

In line with our company culture, we have implemented second-level agreements that support employee well-being and promote a healthy work-life balance.

We are proud of our certifications UNI EN ISO 9001, 14001, 45001, EMAS and WHP, which reflect our concrete commitment to quality, environmental responsibility and workplace safety.

If you’re looking for a place where your skills can make a difference and your ambitions can truly take shape, you might be the right fit for our team.

The position is reserved for candidates belonging to protected categories under Law 68/99. Please send your CV specifying your protected status. The selection process is open to all qualified individuals regardless of gender, age, sexual orientation, gender identity, nationality, ethnic origin, religious belief or any other characteristic protected by law.

Purpose of the Job:

Perform a wide range of administrative and clerical tasks, provide support to managers and supervisors, assisting in daily office needs and managing company’s general administrative activities.

Main Accountabilities:

• Provide administrative support to ensure efficient and smooth day-to-day operation of the Site; organize and schedule appointments; plan meetings and take detailed minutes; answer, screen and transfer inbound phone calls; write and distribute emails (certified emails included), correspondence memos, letters, faxes and forms; write and translate letters, news and communications; open, sort and distribute incoming correspondence; check and reconcile employees expense reports; manage residual company payments; manage mandatory surveys (ISTAT); manage administrative archive; support the Site in preparing, managing and filing training registers; statutory activities support to site manager
• Act as the point of contact for internal and external clients; receive and direct visitors, providing them general support; provide information by answering questions and requests
• Support SLT by performing tasks related to organization, strong communication and CSR
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques; maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Raise purchase requisitions for site related/general services purchases
• Organise company events
• Manage local insurances

Work contract: permanent, part time (horizontal distribution), 60% corresponding to 24 hours per week, scheduled in the morning.

Requirements & Knowledge and skills

Previous experience as a Site Administrative Assistant or in a similar role will be considered a strong asset.

Proficiency in MS Office applications such as Excel, Word and Outlook.

Attention to detail and problem-solving mindset

Ability to work independently as well as collaboratively within a team.

Have a flexible and adaptable attitude.

Fluent Italian at least C1 level.

Fluent English at least B2 level.

Benefits:

Annual company bonus

Subsidised canteen

Free parking

WHP (Workplaces Health Promotion) project

Employee Assistance Programme

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Why Synthomer?

We are ambitious!
We have grown significantly – both organically and inorganically. We are a FTSE 250 listed company, 22% of our revenue comes from newly commercialized products, and we’re recognized in the top-quartile for chemicals manufacturing safety.​

We believe in high challenge, high support!
We are keen to let you contribute in real roles from day 1. We expect a lot, but offer a lot, too. This includes onboarding, induction and learning events, networking opportunities, mentoring and personal development planning. So, be up for an inspiring long-term career adventure.​

We personalize our approach to development!
At Synthomer, you won't find generic career tracks or development programs but rather a one-size-fits-one approach to employee development. We'll partner with you to ensure you have the right experiences that build your capabilities and accelerate your career growth.​

Perché Synthomer?

Noi siamo ambiziosi!
Siamo cresciuti significativamente sia in modo organico che non organico. Siamo una società inclusa nell’indice FTSE 250, il 22% delle nostre entrate proviene da prodotti di nuova commercializzazione e rientriamo nel primo quartile per la sicurezza nella produzione di prodotti chimici.

Noi crediamo nel principio “grandi sfide, grande supporto”!
Siamo desiderosi di farti contribuire in ruoli concreti fin dal primo giorno. Ci aspettiamo molto, ma offriamo anche molto: onboarding, induzione ed eventi di apprendimento, opportunità di networking, mentoring e pianificazione dello sviluppo personale, tra le altre cose. Quindi, tieniti pronto per una carriera che sarà una lunga e stimolante avventura.

Noi personalizziamo il nostro approccio allo sviluppo!

In Synthomer non troverai percorsi di carriera o programmi di sviluppo generici, ma un approccio assolutamente personalizzato per lo sviluppo dei dipendenti. Ti accompagneremo nel tuo percorso per assicurarci che tu faccia le giuste esperienze, in modo da costruire le tue capacità e accelerare la tua crescita professionale.