Full-Time
Executive Assistant
Executive Office
Posted on 8/20/2026
City of Philadelphia
11-50 employees
City economic development offering business support
Compensation Overview
$76.1k - $88.4k/yr
Philadelphia, PA, USA
In Person
Must be a City of Philadelphia resident within six months of hire. On-site attendance is required five days per week.
Associate's, Certification
 Administrative & Executive Assistance (1) |
|---|
Get referred to City of Philadelphia
See people who can refer or advise you
- Preferred candidate will possess an associate degree, paralegal certificate, or equivalent.
- Preferred candidate will have four years of progressively responsible experience providing administrative, executive, operational, or project support to senior leadership.
- The candidate should have executive support-level experience, preferably in a legal setting.
- Experience supporting executives in government, legal, public-sector, or similarly complex organizations is preferred.
- Knowledge of public administration, executive office administration, organizational management, and municipal government operations is required.
- Knowledge of administrative and operational analysis, workflow improvement, organizational planning, and administrative controls is required.
- Knowledge of project management, program coordination, monitoring, and implementation practices is required.
- Knowledge of records management, correspondence preparation, scheduling, meeting coordination, and confidential information-handling practices is required.
- Knowledge of professional communication, report writing, office technology, Microsoft Office applications, and document-management systems is required.
- Skill in managing complex executive calendars, meetings, assignments, projects, deadlines, and competing priorities is required.
- Skill in analyzing administrative processes and organizational practices and identifying opportunities for operational improvement is required.
- Skill in conducting research, evaluating information, and developing practical administrative recommendations is required.
- Skill in preparing and editing executive correspondence, reports, presentations, briefing materials, and other documents is required.
- Skill in coordinating assignments and communicating effectively with executives, attorneys, managers, employees, and external stakeholders is required.
- Ability to exercise discretion and maintain confidentiality regarding privileged, legal, personnel, policy, and executive-level matters is required.
- Ability to analyze administrative and operational issues and recommend or implement appropriate solutions is required.
- Ability to independently organize and coordinate multiple executive assignments and priorities while maintaining accuracy and attention to detail is required.
- Ability to anticipate the needs of the City Solicitor and proactively coordinate information, materials, decisions, scheduling, and follow-up is required.
- Ability to establish effective working relationships and represent the City Solicitor professionally and tactfully with internal and external stakeholders is required.
- Provide executive, administrative, clerical, analytical, and operational support to the City Solicitor and assist in managing the priorities and day-to-day activities of the executive office.
- Participate in the development of program administrative policies and standards and advise the executive on the administrative feasibility of implementing such changes.
- Coordinate projects, programs, and specific work efforts of assigned staff.
- Manage the City Solicitor’s calendar, meetings, briefings, correspondence, telephone calls, visitors, travel, and other executive activities; prepare agendas, materials, and necessary logistical arrangements.
- Review, prioritize, route, and respond to correspondence, documents, requests, and inquiries directed to the City Solicitor and ensure appropriate follow-up.
- Draft, edit, and prepare correspondence, memoranda, reports, presentations, briefing materials, spreadsheets, meeting notes, and other executive documents.
- Track assignments, decisions, deadlines, commitments, and special requests originating from the City Solicitor and coordinate with Law Department leadership and staff to ensure timely completion.
- Review and analyze administrative operations, procedures, workflows, records, and organizational practices and recommend improvements to enhance efficiency and effectiveness.
- Coordinate special projects, administrative initiatives, and organizational changes on behalf of the City Solicitor, including gathering information, monitoring timelines, preparing status reports, and facilitating implementation.
- Serve as a liaison between the City Solicitor and Law Department leadership, City departments, executive offices, governmental agencies, outside counsel, and other stakeholders, and represent the City Solicitor at meetings as assigned.
- Maintain confidential executive records, including Solicitor Opinions, files, correspondence, and tracking systems, and coordinate document routing, approvals, signatures, records management, and other executive office administrative functions.
- Anticipate the administrative and operational needs of the City Solicitor, identify competing priorities or emerging issues, and perform other related executive support and administrative assignments as required.
- Represent the City Solicitor in conferences and meetings.
- Experience providing executive support in a legal setting.
- Experience supporting executives in government, legal, public-sector, or similarly complex organizations.
- An associate degree, paralegal certificate, or equivalent.
Philadelphia's Department of Commerce acts as the city's economic catalyst. It helps local businesses by providing one-on-one assistance through the Office of Business Services and by funding or partnering with neighborhood organizations to connect firms with resources. The department aims to make Philadelphia a globally competitive economy that benefits everyone who lives, works, or does business in the city, and to make the city a more vibrant destination where employers flock, entrepreneurs thrive, and innovation grows. It achieves this through neighborhood-focused outreach, personalized support, and collaboration with local partners to offer a broad range of services rather than a single product.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
Philadelphia, Pennsylvania
Founded
N/A
Get referred to City of Philadelphia
See people who can refer or advise you
Simplify's Take
What believers are saying
- Two vendors will fund ChargePHL, limiting direct City of Philadelphia budget exposure.
- District Council 47’s 2025 contract stabilized white-collar staffing after the District Council 33 strike.
- Parker’s FY26 plan preserves reserves and targets pension funding reaching 100% by 2034.
What critics are saying
- Council still must approve ChargePHL in June 2026; any stall delays 2027 openings.
- Philadelphia’s 2026 tax cuts shrink recurring revenue while fixed costs consume 55.1% of the budget.
- Federal NEVI and CFI charger funding remains withheld, exposing ChargePHL to slower private capital.
What makes City of Philadelphia unique
- Parker’s 2026 budget protects $6.84 billion operations and $6.55 billion capital spending.
- ChargePHL gives Philadelphia citywide curbside charging first-mover status, with up to 1,000 ports.
- The city has $834 million FY26 reserves and a multi-year pension reform plan.
Help us improve and share your feedback! Did you find this helpful?
Benefits
Health Insurance
401(k) Retirement Plan
Flexible Work Hours
Hybrid Work Options
Paid Vacation
Phone/Internet Stipend
Wellness Program
Mental Health Support
Professional Development Budget
Conference Attendance Budget
Stock Options
Company Equity
Company News
It's electric has signed an agreement with Philadelphia to deploy up to 1,000 Level 2 curbside electric vehicle chargers across the city, making Philadelphia the first US city to pursue city-wide curbside charging at this scale. City Council is set to vote on enabling legislation in June. The network will prioritise neighbourhoods based on rideshare driver density, lack of existing charging infrastructure and environmental justice considerations. More than 60% of Philadelphia households lack off-street parking, making curbside charging essential for EV adoption. It's electric's hardware draws power from existing buildings and utility poles, avoiding interconnection delays and grid upgrades. The first chargers are scheduled to go live in early 2027, with deployment spanning all 18 city planning districts.