Payroll Manager

Job Description

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with Fairmont standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance of grooming.
• Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations.
• Manage all aspects of the weekly payroll
• Responsible for all statutory reporting
• Ensure that Talent & Culture information is processed and incorporated into the Payroll.
• Ensure that vacation entitlements and accruals are accurately tracked and are calculated in accordance with our Hotel vacation policy
• Ensure that legal holiday entitlements and accruals are accurately tracked and are calculated in accordance with our collective agreement.
• Ensure strict compliance with all Wage & Hour regulations
• Preparation for month-end processing of payroll related reports.
• Ensure that garnishments are deducted and submitted in a timely manner.
• Manage correspondence with the State regarding garnishment requests.
• Preparation and reconciliation of payroll related tax remittances to ensure compliance with all legislation
• Be familiar with all Fairmont Standards related to financial controls and operational procedures.
• Be familiar with all Fairmont financial policies, procedures and controls
• Prepare daily labor reports.
• Manage the reconciliation of tip reports
• Weekly verification of time cards to ensure that appropriate approvals have been granted
• Prepare batch total and balance payroll (Pay period report)
• Bi-weekly preparation of the Payroll Executive Summary Report
• Manage the online approval process for direct deposit and bi-weekly payroll reports
• Prepare overtime reports.
• Verify all Employee Action Forms to ensure accuracy
• Complete all required deductions and appropriate check requests, including dues, Legal deduction, Pension, 401K contributions, etc.
• Management of the weekly check distribution process
• Type manual payroll checks.
• Manage/champion labor management system and assist/coordinate weekly labor meetings
• Prepare all balance sheet reconciliations pertaining to payroll
• Handle and facilitate other states’ registration when out-of-state employees are hired
• Handle employee queries and offer resolution in a timely manner
• Manage/champion labor management system and assist/coordinate weekly labor meetings
• Prepare all balance sheet reconciliations pertaining to payroll
• Maintain regular and predictable attendance
• Other duties as required

Qualifications

• College diploma required.
• Education in Finance and/or Payroll program is preferred.
• Previous work experience in California is required.
• Knowledge of California legislation is required.
• Experience in a hotel or a related field preferred.
• Minimum 3 years of experience required in a payroll system management and administration capacity, hotel experience is preferred
• Working knowledge of Microsoft Office software, knowledge required for Excel and Advanced level knowledge is required for the Payroll software (including Ceridian Dayforce or similar system).

• Long hours sometimes required.

• Must be able to convey information and ideas clearly.
• Ability to work effectively with minimum supervision
• Attention to detail is a must
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Excellent administrative, interpersonal, organization, written and verbal communication skills.
• Must work well in a stressful, high-pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

Additional Information

What is in it for you:

• Salary range: USD $85,000-$90,000 gross per annum
• Discounted hotel rooms and food & beverage rates to employees at our sister properties around the globe.
• We provide learning programs through our Academies to promote growth and development so that you can perform at your full potential.
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH

Accor is proud to be an Equal Opportunity Employer EOE/M/F/V/D.

We provide an environment of trust, respect, and integrity.  A home away from home.  Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor’s Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment.

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization.