Project Coordinator @ CIM Group

CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 1,000+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

We are currently seeking a Project Coordinator to join our team in Los Angeles. The Project Coordinator provides administrative support and assistance with the day-to-day management duties of the activities on the project(s) assigned.

CORE RESPONSIBILITIES:

PROJECT MANAGEMENT BY PHASE
Entitlements & Permitting: Assists in entitlements/permitting activities when requested by Development Lead. Coordinates consultant preparation of plan check submittal documents, applications, payments, letters of authorization, and owner-builder declaration forms. Submits documents to relevant governmental agencies, retrieves plan check comments, obtains department clearances on clearance summary worksheet.
Construction Oversight: Attends meetings and tours on site as requested by Development Lead and provides support as needed.
Feasibility & Due Diligence: Assists in feasibility and due diligence activities when requested by Development Lead.
Sales & Marketing: Attends and participates in sales and marketing meetings when requested by Development Lead.

PROJECT PERFORMANCE OVERSIGHT
Reporting: Assists in providing reports related to project status to Development Lead, Investments Deal Team and other stakeholders. Assists in tracking and reporting project status to investors, lenders, joint ventures, quasi-public partnerships, etc.
Budget Oversight: Assists with project budget tracking as requested by Development Lead.
Schedule Oversight: Reads and interprets basic project schedules. Assists in tracking deadlines and progress and reports to senior development team members.

DOCUMENT ORGANIZATION
Project Documents: Sets-up, uploads, shares and maintains project and/or management files according to established criteria, if not done by 3rd-party.
Invoicing: Sets up vendors, confirms insurance, verifies a compliance with contract, tracks invoices to ensure on-time payment and/or up-to-date communication regarding payment with vendor.
Buyout: Sends Request for Proposals to potential bidders and communicates with them throughout the bidding process.
Contract Negotiation: Coordinates the processing of new contracts with Contract Coordinators by ensuring vendor and insurance approvals are in place and there is sufficient budget prior to contract being coded and uploaded to the accounting system.

ABOUT YOU:

EDUCATION
Bachelor’s degree.

EXPERIENCE & MARKET KNOWLEDGE
Project Experience: No prior experience required.

KNOWLEDGE & SKILLS
Internal Relations: Responds to common inquiries or correspondence from development team, other department members (Investments, Accounting, etc.). "Manages up" well.
External Relations: Responds to common inquiries or correspondence from members of the business community with oversight from Development Lead.
Reading & Comprehension: Analyzes and interprets technical materials, financial reports, legal documents and memos and shares important details with Development Lead.
Correspondence: Writes correspondence and reports, records and distributes meeting minutes of calls/meetings requiring actions by attendees.
Teamwork: Works well within development team, other CIM departments and with 3rd parties.
Direction Setting: Shares team goals and objectives with the team.
Accountability: Takes some responsibility for own actions as related to team decisions and performance and makes personal adjustments when necessary.
Problem Solving: Defines problems, collects data, establishes facts and draws valid conclusions. Solves problems when necessary. Thinks critically and creatively.
Carry Out Instruction: Applies common-sense understanding to carry out instructions from Development Lead and other departments when appropriate. Demonstrates self-awareness. Takes initiative in asking questions. Learns on the job.
Adaptability: Displays a positive attitude when faced with challenges or changes.
Critical Thinking: Identifies basic questions, problems and assumptions related to business situations.
Strategic: Identifies basic questions, problems and assumptions related to business situations.
Project Management: Schedules meetings, calls, accepts and/or declines and/or reschedules meetings for project staff members and sends out meeting requests on behalf of the Project Lead.

KNOWLEDGE, SKILLS AND ABILITIES:

Experience with Microsoft Office including Outlook, Word, Excel, Project, Powerpoint required.
Demonstrates proficiency with document management/storage software.
Experience with accounts payable software such as Yardi, Ebix desirable.
Experience with office equipment such as printers, copiers, scanners.

PERFORMANCE METRICS:

Accuracy and timeliness of work product
Peer-to-peer/co-worker/direct report satisfaction
Compliance with company and departmental policies and procedures

What CIM offers

CIM offers an enriched benefits program as well as a wide range of resources for eligible employees to thrive both inside and outside of work. Some of our benefits include:

-Medical, dental, and vision

-Company-subsidized Health Savings Account

-Company paid life & disability

-Pre-tax savings accounts

-401(k) match

-Competitive vacation policy

-Additional voluntary benefits

-Paid time off for community service

-Paid Parental Leave: Up to 12 weeks

Actual base salary considers several factors, including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. At CIM, base pay is one part of the total compensation package. This role is eligible for bonus pay in addition to base salary. The anticipated base salary range for the position in Los Angeles, CA, is $65,000 - $85,000

HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:

CIM Group is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.

*Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.

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CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.