Global Occupancy Planner

Job Description

We are seeking a creative and detail-oriented Global Occupancy Planner to join our team. The ideal candidate will have a proven track record in managing large-scale space planning projects from conception through implementation, focusing on workplace design, space optimization, and client engagement. This role involves cross-departmental collaboration, ensuring regulatory compliance, and delivering top-tier project management and design solutions.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Space Management & Optimization: Oversee a large building portfolio to maximize space efficiency and ensure regulatory compliance. Lead capacity planning, occupancy audits, and migration plans to align with corporate growth strategies.
• Manage Archibus (or similar platform): Manage the global portfolio to manage space, headcount, growth, test fits, re-stacks and scenario planning. Manage the accuracy of the data and drawings, further develop and maintain process as the platform is adopted by functional teams outside the department.
• Client Relations & Consultation: Serve as the primary contact for space-related inquiries. Collaborate with HR, Legal, IT, and Executive teams to gather requirements and deliver tailored space solutions.
• Project Leadership: Lead teams in the design and execution of space planning projects. Conduct audits, streamline processes, and manage complex campus-wide initiatives.
• Strategic Space Planning: Develop and implement detailed office re-stack plans, densification strategies, and portfolio expansions. Perform space studies and create test fit plans for projects ranging from small offices to large campuses.
• Design Execution: Create and manage detailed project drawings using AutoCAD, SketchUp, Revit, and Adobe Creative Suite, along with furniture, fixtures, and equipment (FF&E) selection. Collaborate with cross-functional teams to ensure timely project delivery.
• Stakeholder Engagement: Present design concepts and solutions to senior executives, negotiate agreements with business units, and maintain strong relationships to ensure alignment with organizational goals.
• Campus Management: Manage space within the San Jose campus, aligning with the Master Plan. Meet with business unit managers to document requirements and lead space-related projects.
• Furniture & Renovation Projects: Oversee small furniture, space, and renovation projects on campus.
• Process Improvement: Work closely with internal space, facilities, and technology teams to enhance space planning processes and best practices.
• Global Real Estate Collaboration: Collaborate as a key member of the Global Real Estate team, providing exceptional service to internal clients.

Qualifications

REQIRED

• Bachelor’s Degree in Interior Design, Architecture, or a related field.
• 5+ years of experience in space planning, occupancy planning, or interior design for large commercial projects.
• Proficiency in AutoCAD, SketchUp, Revit, CAFM/Archibus, Adobe Creative Suite, and FF&E selection.
• Demonstrated ability to manage multiple projects and lead cross-functional teams.
• Strong communication and interpersonal skills.
• Exceptional analytical skills for data-driven decision-making in space management.
• Experience managing campus-wide or multi-building portfolios.
• Proven success in delivering design solutions for executive-level clients.
• 5-7 years of experience in space planning, project management, and move coordination with knowledge of furniture systems.
• Familiarity with Workday or similar HR systems.
• Proficiency in AutoCAD and FM Space (or Archibus) for space programming.
• Strong proficiency in MS PowerPoint, Word, Excel, Outlook, AutoCAD, and Adobe Suite.

SKILLS

• Outstanding interpersonal and communication skills, with experience engaging senior leadership.
• Strong attention to detail with the ability to prioritize in a fast-paced environment.
• Experience in process improvement and delivering results independently.
• Excellent organizational, planning, and project management abilities.