THE ROLE

To provide PA support to Henry Howard-Sneyd (Chairman, Asian Art, Europe and Americas) and Edward Gibbs (Chairman, Middle East & India)

RESPONSIBLITIES 

PA responsibilities:

• Organise/ book extensive overseas travel arrangements and then manage T&E claims
• General office duties like maintaining files
• VIP client support on the telephone, in person or over e-mail including helping oversee complicated arrangements for certain designated clients
• Organising boardroom lunches and other client entertainment.
• Outlook Diary Management and assistance in planning and preparation of meetings
• Effectively co-ordinating messages and tasks while Henry Howard-Sneyd and
  Edward Gibbs are travelling
• Confident and efficient handling of client information working alongside Client Development contacts to ensure data is correct and up-to-date for clients of the Chinese WOA, Japanese, MENA and the Middle East and India Departments
• Maintaining pre-sale interest lists of EG’s clients
• Setting up, managing and in some cases minuting EG’s internal and external meetings

IDEAL EXPERIENCE & COMPETENCIES

• Computer literate (excellent knowledge of Word and Excel is essential)
• Possess excellent communication skills (both written and spoken)
• Be reliable and capable of working well as part of a busy, highly pressurised team
• Be well-organised, with a good eye for detail and the ability to prioritise tasks
• Be committed to lending support in the departments on a day-to-day basis
• Be enthusiastic with a flexible approach and the ability to think on your feet
• Valuation system to build valuations by entering and managing outputs for HHS and EG as requested