Events Coordinator

Job Description

To coordinate all events business from the onsite client external sales team and FOH team into the catering team. You will input and report on sales forecasts, whilst maximising up-selling opportunities in order to achieve monthly and annual budgets.  The role focuses on high-quality event planning, building strong relationships with all stakeholders at the Academy, whilst assisting with general administration of the catering team

Salary: £35,000

Full time :45 hours

Key Responsibilities:

• Manage event planning and administration through Momentus, including event sheets, consumption reporting, financial tracking (BOB), and ensuring deadlines and SOPs are met.
• Coordinate closely with sales, operations, and venue leadership to provide regular updates, forecasts, reporting, and support deposit collection where required.
• Plan and deliver a wide range of events, including weddings, conferences, meetings, receptions, and dinners, ensuring seamless execution from enquiry to completion.
• Act as the primary client contact, handling correspondence, site visits, tastings, upselling opportunities, event-day requirements, and post-planning coordination.
• Prepare and distribute all event documentation, including quotations, menu cards, table plans, dietary information, BEO amendments, and operational briefings.
• Support business development by creating new packages and offerings, promoting the venue, attending networking events, and maintaining strong venue and operational knowledge.
• Ensure compliance with health, safety, legal, licensing, and company policies while maintaining professional standards and participating in training and development activities.

Qualifications

• Meticulous administration and prioritisation skills
• Excellent communication skills (internally and externally)
• Proactive and excellent time management
• English Language - fluent or bilingual proficiency

Additional Information

We are the oldest caterer in the UK, having been founded in 1847, working with us will give you an opportunity to be part of some of London’s most prestigious events, gaining insights and mentoring from skilled and experienced colleagues, as well as getting a chance to be part of a storied legacy in the hospitality industry.

A career at Searcys means you are part of something special, we are an employer with a rich history, and an established reputation which will provide you with an enormous sense of pride and belonging.

To find out more on the rich history of Searcys, please visit our website at www.searcys.co.uk