Senior Project Coordinator

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Sr. Project Coordinator to work at the UHealth medical campus in Miami, Fl.

CORE JOB SUMMARY
The Sr. Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS
1. Assists with the assignment of tasks to internal teams to include schedule management.
2. Assists with budget preparation and tracks all project related expenditures.
3. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
4. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.
5. Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
6. Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
7. Organizes, attends and participates in project meetings.
8. Prepares necessary presentation materials for project meetings.
9. Records minutes and takes detailed notes during meetings.
10. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
11. Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education: High School diploma or equivalent required

Experience: Minimum 3 years of relevant experience required

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Department Specific Functions

We are seeking a highly motivated Project Coordinator to support our food insecurity program at Sylvester Comprehensive Cancer Center. This individual will help manage clinical and research activities, improve participant access to food, and contribute to the operational success of the project. The ideal candidate will have a background in nutrition, public health, or a related field. A Dietetic Technician Registered (DTR) credential and ServSafe certification are preferred.

Key Responsibilities:

• Assist cancer survivors with food access navigation and pantry-based support.
• Support recruitment and enrollment of participants into research studies.
• Coordinate scheduling and logistics for participant visits and events.
• Maintain inventory and ordering of equipment and supplies.
• Help collect, manage, and organize data related to participant engagement and program outcomes.
• Collaborate with dietitians, social work, researchers, and community partners.
• Support survey distribution and qualitative interviews.
• Ensure compliance with study protocols and institutional requirements.
• Participate in regular team meetings and contribute to ongoing program improvement.
• Collaborates with CRANE Lab research support on the development and implementation of Lifestyle Medicine programs.

Qualifications:

• Bachelor’s degree in Nutrition, Public Health, Health Education, or a related field required (preferred).
• DTR credential (preferred).
• ServSafe or similar certification (preferred).
• Bilingual in Spanish (preferred).
• Experience working with vulnerable or clinical populations preferred, especially in oncology, nutrition, or community health (preferred).
• Strong organizational skills with ability to multitask and prioritize.
• Excellent communication and interpersonal skills.
• Comfort working with both clinical teams and community members.
• Proficiency with Microsoft Office Suite and/or data entry platforms (e.g., REDCap) is a plus.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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