Job Title: Office Manager

Location: San Francisco / Bay Area (must be local, this is an on-site position with no remote work option)

Our vision is to build the next generation platform to enable easy and fast creation of audio and video content powered by cutting-edge AI. Toward the tail end of 2022, Descript hit two large milestones; we’ve raised a $50 million Series C led by OpenAI, and introduced a massive product release in Storyboard.

We are looking for a dynamic and engaging Office Manager to join our team! Descript’s workforce is hybrid with offices in San Francisco, CA and Montreal, Canada and employees distributed across the US and Canada.

As our San Francisco based Office Manager, you’ll join our fantastic People Operations team and will work cross functionally with the Human Resource and Recruiting teams. You will be responsible for managing the daily operations of our San Francisco office and ensuring a smooth and efficient workflow. But that’s not all! You’ll also be the life of the party, bringing fun and delight (and decorations) to our workplace culture through exciting events, killer playlists and vibrant communication. Working on-site daily in the office, you will maintain a positive, welcoming employee-focused culture that promotes productivity, collaboration and connection across teams.

What you’ll be doing:

• Oversee the day-to-day operations of the office
• Send internal communications in Slack updating employees about upcoming events, important information and required action
• Maintain and update the office’s physical space, including liaising with vendors (IT, janitorial services etc.) and ordering office supplies, kitchen and bathroom necessities and additional equipment as needed
• Develop, implement and communicate policies and procedures to improve the efficiency and productivity of the office and remote work
• Assist the HR team with onboarding new employees, send welcome packages to all new employees, manage equipment and coordinate immigration and EDD notices
• Be the first point of contact for the building management including lease renewals, coordinate insurance related to the SF office and manage any required building maintenance
• Assist with logistics for conferences, meetings, and trade shows
• Plan and coordinate team events including virtual happy hours, in person happy hours, all in person company gatherings. Manage TripActions (travel platform)
• Own the process for ordering and distributing end of year gifts in conjunction with the holiday event and coordinate gifting including sending congratulatory gifts for new babies, weddings etc.
• Help plan and organize our monthly Assemblies (all hands meetings)
• The office manager is the first call in the event of an alarm activation

What you bring:

• At least 4 years of experience as an office manager or in a related role
• Strong organizational and time management skills; you love to create and manage systems and have a clearly defined process for getting things done
• Excellent verbal and written communication skills and interpersonal skills. Must have a sense of humor and a willingness to pitch in and go with the flow!
• You are a self starter with the ability to work independently and as part of a team. You’re an excellent problem solver with exceptional attention to detail.
• You are upbeat and fun, love to make a playlist or get creative when it’s someone’s birthday and enjoy bringing creativity to challenges and problem solving.

The base salary range for this role is $85,750-$116,000/year. Final offer amounts will carefully consider multiple factors, including prior experience and expertise, and may vary from the amount above.