Payroll and HCM Analyst

Overview

The Payroll and HCM Analyst is a dual role responsible for the completion and processing of payroll for all Bosselman companies in addition to supporting and maintaining the Human Capital Management (HCM) system and other HR related systems.  This position will consistently deliver accurate and on-time payroll. The Payroll and HCM Analyst will ensure compliance in payroll with all federal, state, and local laws, governmental agency reporting, system configuration, tax laws and follow detailed procedures to ensure accuracy in documentation and data management. This position also serves as a technical point of contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. The Payroll and HCM Analyst also supports implementations, integrations, upgrades, testing and other technical projects as assigned.

Bosselman Pump & Pantry has many benefits to offer you that you will not find anywhere else like:

• Employee discounts on food and fuel
• Vacation after six months
• 401K and matching contributions
• Health, dental and vision insurance
• Short and long term disability insurance
• Life insurance
• A clearly defined path for growth
• On-demand pay with PayActiv (access to earned but not yet paid wages)
• And much more!

Bosselman Pump & Pantry offers on-demand pay (access to earned but not yet paid wages) through:

Responsibilities

• Accurately and timely processes payroll for all company divisions.
• Processes garnishments and child support orders.
• Works with payroll vendor, UKG, to process year end W-2’s, 1095’s and year end processes.
• Coordinates income verifications with third party vendor.
• Processes payroll data for on-demand pay program; serves as an expert and system administrator for the on demand pay system.
• Processes annual EEO-1 reports.
• Works with the payroll vendor to ensure accurate information for tax reporting; SUI rate changes, completes payroll tax reconciliation process and researches variances.
• Prepares reports and registration required by law to be filed with federal and state agencies, such as the Internal Revenue Service, states Department of Revenue for withholding Department of Labor for unemployment, Bureau of Labor Statistics, and any other regulatory agencies.
• Generates reports for management in HCM system.
• Handles payroll inquiries and complaints to ensure quick, equitable, courteous resolution.
• Assists the Benefits Administrator with reports for annual compliance testing for 401K and FSA benefits.
• Serves as a backup for employee benefit programs such as health, dental, vision, short and long term disability, life insurance, supplemental coverage policies, retirement and flexible spending accounts; answers questions from employees regarding benefit questions;
• Reconciles employee benefits with carrier invoices and submits for approval and payment.
• In coordination with the benefits administrator, responsible for annual 401K audit.
• Maintains confidentiality; ensuring information is handled discreetly and data is protected; performs internal audits and balancing of payroll information to ensure accuracy and completeness of recording keeping.
• Develops census data for insurance carriers’ quotations.
• In coordination with the HCM Administrator, manages the day-to-day functionality of the HCM system and assume responsibility for high-quality support and continuous improvement of the system.
• Troubleshoots business processes and determine root cause of issues as they arise; assists team in ensuring stable and consistent functionality of the company environment to support operations.
• Serves as Subject Matter Expert for HCM, and other HR software.
• Assists in the review, testing and implementation of upgrades for HCM, and other human capital related software.
• Manages specific system processes, including configuration, documentation, testing and security with cooperation and communication with relevant stakeholders.
• Collaborates with functional and technical staff to coordinate application of upgrade or fix; maintain HCM tables and document process and results.
• Provides support for HCM, including researching and resolving problems, unexpected results or process flaws; performs scheduled activities; recommends solutions or alternate methods to meet requirements.
• Recommends process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy that must be approved by appropriate leadership prior to implementation.
• Writes, maintains and supports a variety of reports or queries using appropriate reporting tools; assists in development of standard reports for ongoing customer needs; maintains data integrity in systems by running queries and analyzing data.
• Develops user procedures, guidelines and documentation. May assist in the training of new system users and employees on new processes and system functionality.
• Maintains awareness of current trends in HCM systems with a focus on product and service development, delivery and support, and applying key technologies.
• Examines trends in information systems training, materials and techniques.
• Through classes, reading, or other mechanisms, continuously increases both HR knowledge and HCM application/tools knowledge; participate in user groups.
• Assists department team members as needed.
• Displays honest, trustworthy and ethical behavior when dealing with internal and external customers.
• Displays enthusiasm and promotes a friendly group working environment.
• Regular attendance that is punctual and dependable is required.
• Provides friendly and competent customer service.
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Additional Job Duties:

• Assists in other HR related duties as assigned.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Qualifications

Education and/or Experience (include certs or licenses needed):

• Associate’s degree in Business or a related field and a minimum of three years of experience in a payroll role; or an equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the role effectively.
• Bachelor’s degree preferred.
• Experience in multi-state payroll is preferred.
• Experience with UKG is preferred.
• Previous Human Resources experience preferred.
• Software systems implementation experience preferred.

Minimum Qualifications:

• Excellent customer service, interpersonal, negotiation, communication, analytical and problem-solving skills with a drive to achieve excellence.
• Must be highly dependable and reliable, demonstrating excellent organizational and time management skills, including the ability to multi-task, prioritize, and consistently meet deadlines while maintaining accuracy in all tasks.
• Knowledge of federal, state and local payroll and benefits law and regulation.
• Highly organized with a record of prioritizing multiple projects and meeting deadlines.
• Must be detail oriented.
• Able and willing to utilize resources to research issues and find solutions.
• Comfortable working both independently and cooperatively on teams.
• Proficient in Microsoft Office Suite, advanced skills in Excel.
• Must be able to communicate in English. – IF APPLICABLE
• Able and willing to deliver friendly, courteous, and prompt customer service.

Physical Requirements: 

The physical demands described here are representative of those that must be met by the Payroll and HCM Analyst to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions, provided such accommodations do not create an undue hardship for the Company.

• The employee must occasionally lift and/or move up to 40 lbs., while performing the duties of this job, the employee is required to sit long periods of time and occasionally required to stand, walk, use hands and fingers, handle or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, talk and hear.
• Physical attendance at the primary work location is required.