Accounting and Financial Assistant

You will support and assist the business office, faculty, and staff as they partner with leaders across the university to align with the strategic goals and objectives of the university to augment and improve the research landscape for both students and our world-class faculty. The UEIS Division of Carnegie Mellon University is comprised of the following departments:

• University Libraries

• Entertainment Technology Center (ETC) program

• Integrated Design, Arts, and Technology (IDeATe) program and

• CMU Sustainability Initiative

We are seeking an Accounting Assistant who is dedicated to creating a positive and welcoming work environment, who demonstrates a high level of customer service, and who can effectively collaborate with others to accomplish the goals and objectives of the organization. You should possess strong organizational, time management, and communication skills to make a positive impact on our programs and the university. We will look for someone who demonstrates the ability to solve problems, collaborate effectively, and who shows dedication to the organization.

Core responsibilities include:

• Organization and oversight of purchasing transaction steps in the business office, including vendor contact management, purchasing card transaction tracking, purchase order creation, and invoice tracking.

• Serve as a university buyer. Purchase supplies and materials throughout the year. Allocate costs following university documentation guidelines.

• Prepare and submit expense and business travel expense reimbursement reports in accordance with university and library policies.

• Coordinate travel booking requests with the university travel agency, CTP.

• Work with the University Contracts office, Tax office, Accounts Payable office as the university policy requires.

• Process journal entry transfers as directed by the Business Manager or Senior Associate Dean.

• Generate and distribute financial reports according to the departmental reporting cycle. Review ledger detail and resolve accounting problems using University procedures such as payroll distribution adjustments, AP redistributions, and feeder correction forms.

• Compile financial analysis reports to assist in the development of departmental forecasts and budgets. Assist the Business Manager with preparation of budget data and departmental expense forecasts.

• Retain financial records according to the University Financial Record Retention policy and in support of division electronic organization structure.

• Coordinate travel and paperwork necessary for guest speakers, honorariums, and other guests of the UEIS division.

Flexibility, excellence, and passion are vital qualities within UEIS. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Organization and planning skills

• Oral and written communication skills

• Accounting experience

• Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records.

Qualifications:

• Associate’s degree in Finance, Business Administration, Accounting or related field

• A minimum of 2 years’ experience managing organizational books and accounts

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Additional Information:

• Cover letters are encouraged

• Work Posture: Hybrid

• This is a full-time (37.5 hours/week), position

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance