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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Tressa Nese and Helen Diskevich Center of Geriatric Nursing Excellence (CGNE) at the Penn State Ross and Carol Nese College of Nursing is seeking an efficient, organized, and team-focused individual with administrative and event-planning skills to join our team as a part-time administrative support assistant. This position will promote our center’s mission by proving essential functions related to planning and facilitating various programs of education, research, and service. It will also provide essential support for center operations and infrastructure by creating reports, organizing office files, processing expenditures, facilitating meeting resources, and other administrative duties.
Job duties to include:
Routine documentation: tracking conference support; maintaining/updating membership lists, PowerPoints, and student lists.
Communications: drafting routine emails, sending event reminders, updating mailing lists.
Scheduling: scheduling of meetings, reserving space for in-person meetings, coordinating calendars with team members and collaborating partners.
Recordkeeping: participation in CGNE Leadership Meetings; documentation, maintenance, and sharing of meeting minutes; maintaining inventory of CGNE giveaways, print materials, and resources.
Basic expenditures/finance tracking: purchasing office supplies, processing expenditures, ordering giveaways and print materials, tracking invoices, maintaining spreadsheets for center spending.
Event logistics and coordination: facilitating room reservations, flower orders, AV setup; preparing materials such as registration lists, nametags, and handouts.
Outreach and service support: assisting with onsite logistics for events such as CGNE Spring Brunch, Jolly Gero Gift Givers, Walk to End Alzheimer’s, and other CGNE outreach events.
Requirements, qualifications, and/or competencies:
High school diploma or GED required; some college education preferred.
A strong command of Office 365 suite, Adobe, and MailChimp, is desired.
Knowledge and experience related with the study of aging (gerontology or geriatrics), healthcare-related environments, community organization, or health care delivery is a plus, but not required.
We seek a professional who can work independently while collaborating effectively with diverse stakeholders in a respectful, responsive manner.
CGNE is an interdisciplinary community of clinicians, educators, scientists, and learners whose leadership actively involves improving care and quality of life for older adults in the United States. Our center engages in innovative strategies to advance the practice of gerontology through education, research, translation of best practice, outreach/service, and strategic partnerships. To learn more, please visit our website at nursing.psu.edu/cgne. The position is part-time, an average of 20 hours per week, and will require occasional in-person work and evening or weekend support.
Application Information:
Applicants must complete online application via the Penn State recruitment site- Careers | Human Resources including submission of cover letter and resume.
Compensation:
The starting rate for this job is $26/hr.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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