Job Profile:
Administrative Operations Specialist 2
Job Family:
Administrative Operations
Time Type:
Full time
Max Pay – Depends on experience:
$56,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
Facilities Development and Management, Facilities Management, seeks a Quality Assurance Program Coordinator to evaluate the appearance and cleanliness of university buildings, helping to provide an environment conducive to the working, teaching, housing and research mission of Arizona State University.
Essential Duties
The primary purposes of the position:
Inspect ASU buildings on all area campuses to evaluate the appearance and cleanliness in accordance with contractual terms.
Meet with college and departmental representatives to discuss complaints and level of satisfaction with building cleanliness.
Review contractor’s scope of work as it relates to the space being inspected or as it relates to customer concerns.
Identify deficiencies and issue inspection reports using with cell phone and desktop inspection software, download deficiency reports and create TMA work orders through use of enterprise CMMS WebTMA software.
Inspect custodial equipment and review maintenance logs for all powered custodial equipment.
Inspect custodial closets for cleanliness, proper storage of equipment/ product/chemicals, proper operation of chemical mixers, proper labeling of primary/secondary chemical containers and maintenance of sink/floor drains.
Review SDS manuals for completeness and currency on a quarterly basis.
Provide independent customer focused inspections that include departmental/college representatives.
Enable success through positive and negative feedback to custodial contractor.
Provide data driven metrics to measure performance and improvement.
Assist with monthly invoice review
Maintain a mutually beneficial contractual relationship.
Clearly communicate to perform essential functions of the job.
DAYS AND SCHEDULE: Monday-Friday 6:30AM – 3:00PM
Salary rate
$52,000 to $56,000 annually, commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona
Desired Qualifications
Experience in:
custodial/custodian inspections
quality assurance/control
working with vendors (vendor management, vendor relationships)
excellent customer service effective communication skills
Evidence of effective communication skills
Working Environment
Activities are performed in an environmentally controlled office cubical setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
Required to stand/sit for varying lengths of time and travel moderate distances to perform work.
Regular use of standard office equipment including but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Conduct building observations which may require walking long distances and climbing stairs.
Lift and carry up to 50 lbs..
Drive University vehicles.
This position is based at ASU’s Tempe campus, is required to travel throughout the Tempe campus and may require working from other campuses depending on operational needs.
Department Statement:
What’s in it for you?
Looking for an employer that offers you solid growth opportunities, as well as work/life balance? ASU offers the following:
Flexible work schedules
22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition
12 weeks of paid parental leave following the birth or adoption of a child
Affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
Paid time for volunteer and professional development
Wellness program for preventative health education and screenings
Disability and leave program for income protection
Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
ASU Discounts to sports/events along with discounts with ASU partnerships
ASU Facilities Development and Management (FDM) maintains and services all university-owned property and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.
Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.
This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).
Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks.
Driving Requirement:
This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$13721.htmld
To be considered, your application must include all of the following attachments:
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
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ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Administrative & Executive Assistance (1)