Job Posting Title:
Human Resource Manager, Texas Performing Arts
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Hiring Department:
Texas Performing Arts
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
Build and maintain a strong staff team by managing and supporting all human resources for Texas Performing Arts. Reporting to the General Manager, the Senior HR Coordinator provides effective HR support that allows Texas Performing Arts staff to to create remarkable performance experiences and life-changing learning opportunities for students.
Responsibilities
HR Executive for Unit: Act as a trusted and proactive advisor to senior leadership on people and culture. Anticipate, recommend, and implement strategies to sustain or improve a high-quality employee experience within a demanding and complex business environment. Develop and maintain knowledge of arts and entertainment industry-specific business practices, employee skills, and working conditions. Apply and translate this knowledge in relation to development and application of College and University HR policy. Manage salary, hourly, sporadic/variable and student employee business processes. Work with College of Fine Arts and central University HR contacts as needed. Manage special HR initiatives such as incentive plans, remote or flexible work arrangement, reorganizations and voluntary exit incentives when required. Generate periodic and ad hoc reports for leadership. Develop and document standardized unit-level processes for all aspects of HR.
Employee Lifecycle and Employee Relations Specialist for Employees: Maintain all tracking documentation as it relates to the employee lifecycle. Complete tasks with employees as they relate to the onboarding/separation checklists. Develop and maintain consistent onboarding practices for all employees. Manage calendar reminders to supervisors on introductory or new employee status. Check in with supervisors about new employee needs (computer, phones, workspace set-up). As Employee Relations specialist, connect with supervisors and employees to work through interpersonal, structural and workflow concerns.
Recruitment and Retention: Create a positive workspace for current and future Texas Performing Arts’ employees. This includes utilizing excellent customer service and diplomacy. Support transactions in Workday related to recruitment. Support supervisors in best recruitment practices. Place advertisements for searches. Support a culture of continuous growth and learning by overseeing Texas Performing Arts’ staff professional development program including internal, university, and outside learning opportunities. Coordinate workplace culture programs such as staff milestone celebrations, holiday activities, and other social activities.
Employment Specialist: Coordinate with Texas Performing Arts’ staff supervisors to manage onboarding, separation, and off-boarding for all employees. Create business process transactions within Workday for these positions, initiating Background Check Authorizations and shepherding I-9 transactions. Administer the Building Access Control System, create lock and key authorizations, and initiate university driver training protocols. Track the progress of all HR processes within Texas Performing Arts.
Timekeeping: Assist staff with understanding proper timekeeping practices, manages access to electronic timesheets, and work with staff and supervisors. Liaison with central Records office for timesheet troubleshooting. Process On-Demand payments as needed. Manage timesheets regarding leaves of absences for Texas Performing Arts’ staff.
HR Records: Maintain/improve the confidential, centralized personnel file system for Texas Performing Arts’ employees according to university rules and record retention schedules. Audit and maintain Texas Performing Arts’ positions.
Perform other related functions as assigned.
Required Qualifications
At least five years of experience in human resources administration or related field.
Excellent communication skills, interpersonal skills, integrity, and professional demeanor.
Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies.
Knowledge of workplace systems including MS Office, Zoom, Teams, Slack and HCM software such as Workday or similar.
Experience providing problem solving or issue resolution in a customer service environment in a timely manner and accurately while handling a high volume of correspondence and in person contact.
Motivation to work positively within a dynamic team environment in support of organizational objectives.
Ability to focus on details, work under pressure, meet deadlines and operate successfully in a multi-task environment and as part of a team.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience in a large organization, public institution, or higher education setting.
Experience working with centralized HR services in a large or complex business environment.
Experience working with student, part-time, contractor, and volunteer workforces.
Familiarity with the arts and entertainment industry.
Recruiting experience.
University of Texas at Austin, Higher Education or State of Texas HR experience.
Experience using Workday in an HR capacity.
Relevant professional accreditation or credentials.
Salary Range
$70,000+ depending on qualifications
Working Conditions
Repetitive use of a keyboard at a workstation. Prolonged screen time.
Regular and punctual attendance at workplace with flexibility for occasional early morning, evening and weekend work related to performances and special events.
Use of manual dexterity.
Work Shift
Standard business hours Monday-Friday, on-site at Texas Performing Arts on the UT Austin main campus. Occasional evening or weekend work may be required in connection with performances and events.
Required Materials
Cover letter detailing interest in and qualifications for this specific opportunity.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor. References will not be contacted without prior approval of the candidate.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
