Preschool Site Coordinator

Description

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more at www.irco.org.  

POSITION:                                    Preschool Site Coordinator

JOB CLASS/GRADE:                    Coordinator 3 / Specialist 4; Grade 5

WAGE:                                           Starting at $61,222 per year

FLSA; EEO; WC:                           Exempt; Professionals; 8864

LOCATIONS:                                IRCO Early Beginnings Preschool Glisan Landing

                                                       385 NE 75th Ave. Portland, OR 97213

LFTE; FT/PT; STATUS:                1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS:         (2)

APPLY AT:                                    www.irco.org

STATUS:                                        Full-Time with Benefits

PROGRAM(S):                             Early Learning Services – Preschool Programs - Preschool for All

SECTOR:                                       Preschool

REQUIREMENTS:

High level proficiency in written and spoken English; bilingual preferred

Registration in the Central Background Registry

Completion of required health and safety training before working with children

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary
The Preschool Team’s purpose is to provide safe and accepting learning environments and engaging interactions for the children in their care. 

Position Summary
The Preschool Site Coordinator position demands a strong and varied skillset, the core components of which are detailed program management, effective and supportive supervision, and savvy partner and stakeholder stewardship. Our ideal candidate will have great relational (“people”) skills, will be able to maintain composure under stress, will be approachable and collaborative with staff, upper management and will effectively represent IRCO and the specific needs of its immigrant and refugee client base.

The primary responsibility is to coordinate the Preschool for All programs and supervise the teaching team. The Preschool Site Coordinator is responsible for implementation, reporting, and evaluation of staff, with the support of the Preschool Programs Assistant Manager. This includes using tools and templates to complete workplans/work production schedule, ensure implementation of processes and annual plans in accordance with IRCO and Preschool Promise program requirements.

The Preschool Site Coordinator is expected to create and draft plans and documents for review by the Assistant Manager and contribute to the design of new processes.

The Preschool Site Coordinator will establish positive and collaborative relationships with the teaching team, Early Learning Leadership, and community stakeholders to ensure alignment with best practices specifically related to early childhood and services for families that are centered on Preschool Promise program goals. The Preschool Site Coordinator works in an extremely multi-background environment and provides services that meet IRCO goals and objectives for many different populations.

The Preschool Site Coordinator provides ongoing reflective supervision, training, and support to the teaching team. With the recommendation to the Assistant Manager for recruiting, hiring, discipline or termination of program staff. The Preschool Site Coordinator monitors progress towards program goals and completes program & agency reporting/budgeting in collaboration with the Assistant Manager and/or Early Learning Director. The Preschool Site Coordinator is responsible for monitoring and tracking program expenses.

Essential Functions

• Coordinate daily preschool program activities and schedules; ensure high-quality, community-aware approach delivery; oversee student enrollment; and maintain all program records 
• Supervise teaching teams; monitor and evaluate performance; recommend staff hiring/staff terminations within organization policies and procedures to Preschool Programs Assistant Manager
• Serve as the primary point of contact with all governmental and regulatory bodies in connection with the Preschool; ensure compliance with state licensing and Preschool Promise requirements
• Train and orient new employees; encourage and ensure optimal communication through regular meetings. Ensure consistent interpretation of Agency policies. Consult with Assistant Manager, Early Learning Director, and Human Resources regarding staffing needs, disciplinary issues, work plans, etc.
• Perform assessment and referral; training; supportive reflective supervision; and other services as needed to fulfill program goals and objectives
• Assist the Assistant Manager with strategic planning for division programs and services
• Monitor $400 K + program expenses such as personnel, supplies, local travel, client assistance, and professional development as directed by Assistant Manager.
• Conduct outreach activities to promote programs and Agency objectives within the community. Establish and maintain cooperative external relationships with community partners, volunteer agencies, the community, and the public. Participate in committees and groups as required to fulfill program goals and deliverables.
• Plan and facilitate staff meetings in collaboration with the Assistant Manager; meet with Assistant Manager monthly for required supervision
• Respect and maintain confidentiality of information pertaining to families, personnel issues, and other program operations
• Report on suspected cases of child abuse and neglect to the appropriate party and Assistant Manager
• Participate in all Early Learning staff meetings, trainings, IRCO events, and other community meetings
• Work with Assistant Manager to create, plan, and track expenses to monitor program budget
• Collaborate with Assistant Manager and Data Analyst to write and submit program reports
• Ensure all payment vouchers and reimbursements are completed within required time frames 

Requirements

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Bachelor’s Degree preferred with major coursework in Early Childhood and/or Social Work
• Minimum 2 years professional leadership and early childhood experience working with multi-background staff in a team environment
• Strong knowledge of best practices and approaches in early childhood programming
• Demonstrated leadership experience, including experience delegating and sharing responsibilities in a collaborative environment
• Must have knowledge of best practices in children services, early childhood developmental domains, and working with excluded groups, populations and communities of color
• Experience working with immigrant and refugee populations, and communities of color required
• A solid understanding of supervising varied backgrounds staff with humility, as well as providing support to staff in stressful work environments
• Experience supporting varied experiences communities, families, and staff
• Experience in home visiting with a strong background in early childhood
• Strong knowledge of best practices and approaches in early childhood
• A solid understanding of motivating staff with a reflective approach, as well as providing support to staff in stressful work environments

PREFERRED QUALIFICATIONS:

• Bilingual in English & another language
• Experience with reflective practice and supervision preferred
• Experience with Microsoft OneDrive and tracking program data/outcomes
• Familiarity with Teaching Strategies and Creative Curriculum
• Understanding of local resources for families and the early childhood referral system

Physical, Mental, & Environmental Requirements

• Communication: Regular communication inside and outside the organization to exchange ideas and gather information
• Creativity: Regular need to design and develop single program (work unit) functions and related processes and procedures
• Mental: There is an occasional need to assess risk as well as to make determinations about tasks and deadlines
• Physical: Positions at this level require some physical effort or manual labor such as lifting, carrying or constant movement. Positions with regular responsibility for driving are to be placed at least at this level
• Impact and Influence: Ability in organizing the projects, monitoring project plans, schedules, work hours, budgets, and expenditures, streamlining the operations, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met
• Work Independence: Positions at this level are expected to work under minimal supervision. Positions regularly contribute ideas, but decisions or actions that commit the organization or which are outside established policy/procedure are expected to be referred to others
• Planning: Positions at this level required refined planning and goal-setting skills. Plans must consider options and contingencies and must include methods for handling any difficulties encountered.
• Environment: There is a moderately low level of personal risk encountered. Job conditions are occasionally uncomfortable relative to noise, temperature, inside/outside work, dirty conditions, or interactions with angry or hostile people.
• Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice.

Supervisory Responsibilities

Positions at this level are normally responsible for a full range of supervisory responsibilities including hiring and terminations but require Early Learning Division Assistant Manager approval.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit packages to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community 
• 3 to 6 weeks of PTO per year 
• 401k match of over 100% on first 5%, immediate vesting 
• 3% match for student loans or college savings 
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance 
• Flexible spending accounts

Required Engagement 

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives. 

How To Apply

1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.  
2. Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.  
3. For questions about this position, please email [email protected]

Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application. 

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.