Executive Assistant

Hello Sunshine is on a mission to change the narrative for women. Founded by Reese Witherspoon, Hello Sunshine is a media company that puts women at the center of every story we create, celebrate and discover. We tell stories we love–from big to small, funny to complex–all shining a light on where women are now and helping them chart a new path forward.

Hello Sunshine is seeking an experienced, high-energy, and skilled Executive Assistant to manage the desk and day to day operations of multiple senior executives, including the Head of Direct to Consumer and SVP, Solar. We are looking for a self-starter who has worked in an entrepreneurial fast-paced environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, as well as the ability to balance multiple competing priorities. A growth mindset is essential - as is the desire to be a collaborative and meaningful contributor to our hard-working team.

Responsibilities:

• Responsible for proactively managing and coordinating daily schedules, internal and external meetings for extremely active executives; ensuring each day is scheduled in an organized and efficient way.
• Coordinate appropriate domestic and international travel arrangements.
• Anticipate and prepare meeting materials and reports needed by executives.
• Ensure monthly expense reporting is accurate and submitted in a timely fashion.
• Organize and prioritize deadlines, follow up on tasks, and keep manager informed of progress.
• Interface with internal and external parties with a high level of professionalism and confidentiality.
• Identify ways to enhance executive productivity and organizational effectiveness, propose and help drive execution of solutions.
• Ad hoc special projects to support cross-function events and operations across the entire Direct-to-Consumer organization.
• Assist in the development and execution of the monthly DTC All Team Meetings and DTC Leadership meetings.
• Assist in creating team-building experiences and events to further team culture and collaboration in multiple locations.

• 2+ years’ experience as an Executive Assistant supporting the C-Suite in media, entertainment, or a direct-to-consumer brand
• Prior on desk - talent agency experience preferred.
• Highly organized and detail oriented.
• Proactive, self-starter with project management experience that can effectively lead and coordinate cross-team initiatives.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to adapt to shifting priorities, demands and timelines promptly and efficiently.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Excellent note-taking capabilities including experience utilizing structured formats and visual aids to capture critical information  succinctly to enhance retention and facilitate effective next steps.
• Excellent verbal communication skills.
• Able to learn, understand, and apply new technologies and coordinate with internal IT team.
• High level of discretion pertaining to confidential information.
• Critical thinker, who is intellectually curious and solution oriented.
• High-energy self-starter with the unique ability to anticipate challenges and proactively prevent them.
• Skilled PowerPoint designer with experience synthesizing information into visually engaging presentations to support leadership in various strategic initiatives
• Strong computer and presentation design skills including experience with PowerPoint and Excel. Experience with Airtable, Microsoft products, and Canva is a plus.
• Resourceful, creative, collaborative, ambitious, and passionate about our mission at Hello Sunshine.

This position offers an estimated base salary range of $55,000 - $70,000

Benefits include:

• Comprehensive Health Care Plan (Medical, Dental & Vision)

• Retirement Plan options (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Generous Paid Time Off (Vacation, Sick & Public Holidays)

• Family Leave for Maternity and Paternity needs

• Short-Term and Long-Term Disability Coverage

At Hello Sunshine, we want team members with diverse and distinctive voices, dedicated to the mission of changing the narrative for women. Hello Sunshine is an equal opportunity employer, committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws.